Office Coordinator

Orange Barrel Media, LLC; Columbus (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

Orange Barrel Media (OBM) creates and operates iconic urban media displays and leads smart city infrastructure with the IKE platform. We are seeking a proactive Office Coordinator to keep the Columbus office running smoothly in a full-time, in-office role.

The position emphasizes organization, vendor relations, and event planning to support the team. Responsibilities include stocking supplies, coordinating catered lunches, maintaining common areas, handling mail, and greeting visitors.

Qualifications

• 1+ years in office administration or event planning.
• Experience planning events from small to large.
• Must be highly organized with attention to detail.
• Customer-service mindset with strong follow-through.
• Excellent written and verbal communication.

Responsibilities

• Keep stock of snacks and pantry supplies; manage inventory.
• Coordinate daily catered lunches; schedule deliveries.
• Maintain clean, organized office and storage.
• Build and manage relationships with external vendors (catering, supplies, maintenance, and other service providers).
• Help plan internal events and team gatherings.
• Distribute incoming mail and packages; prepare outgoing mail and shipments.
• Monitor office doors and entry; greet visitors and ensure a secure workplace.
• Serve as a go-to point of contact for office needs and requests.
• Other tasks as needed.

Skills

Highly organized

Customer service mindset

Strong communication

Vendor coordination

Detail-oriented

Job description

About this position

COMPANY OVERVIEW3>

Orange Barrel Media (OBM) creates and operates iconic urban media displays that advertisers ask for by name in top U.S. markets. Since our founding in 2004, OBM has pioneered a community-oriented model of outdoor media development and is nationally recognized by cities and real estate owners alike seeking to implement premier media programs that add to the character of urban places. In the advertising community, OBM is widely recognized as the owner of the highest impact and most memorable advertising locations in the cities where it operates.

The OBM team is also a leader in smart city infrastructure, launching the Interactive Kiosk Experience (IKE) platform in concert with cities across the U.S. through the company IKE Smart City. IKE is a best-in-class public engagement platform that helps cities communicate with the public, enliven the pedestrian experience, and tell the story of their city. The core pillars of the IKE platform are public benefit and social equity, values that we seek to maximize in every IKE market to achieve city objectives and exceed community expectations.

We are a place where people are inspired to achieve success, genuinely like each other, and have endless opportunities to grow.

We're looking for a proactive, organized Office Coordinator to keep our office running smoothly day to day. This is a full-time, in-office role covering everything from stocking snacks and drinks to managing lunch catering, keeping shared spaces organized, coordinating with vendors, helping plan internal events, handling mail, and monitoring office access. The ideal candidate has event planning experience, a strong sense of ownership, and enjoys creating a great in-office experience for the team.

Responsibilities

• Keep the office fully stocked with snacks, drinks, and pantry supplies, tracking inventory and reordering as needed
• Coordinate and manage daily catered lunches by placing orders, scheduling deliveries, communicating with restaurants and catering vendors, and ensuring timely setup and cleanup
• Maintain a clean, organized, and well-stocked office, including supply closets, kitchen, and common areas
• Build and manage relationships with external vendors (catering, supplies, maintenance, and other service providers)
• Help plan and coordinate internal events, from team happy hours to larger company-wide gatherings
• Distribute incoming mail and packages, and prepare outgoing mail and shipments
• Monitor office doors and entry, greeting visitors and ensuring a safe, secure workplace
• Serve as a go-to point of contact for general office needs and requests
• Other tasks as needed

Qualifications

• 1+ years of experience in office administration, coordination, or event planning
• Demonstrated experience planning or coordinating events, from small team gatherings to larger functions
• Highly organized, with strong attention to detail and the ability to juggle multiple ongoing tasks
• A genuine customer-service mindset — you treat fellow employees like customers and take pride in a job well done
• Reliable and punctual, with strong follow-through
• A really positive, can-do attitude
• Strong communication skills, both written and verbal, and comfort working directly with vendors
• Ability to be on your feet for multiple hours a day and to lift and move boxes and packages
• Ability to be on-site full-time, in office