Executive Assistant

Power Kiosk

Chicago (IL)

On-site

USD 45,000 - 60,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Health insurance

Dental insurance

401(k)

Paid time off

Opportunities for career growth

Job summary

A dynamic SaaS company in Chicago is seeking an organized and proactive individual for a full-time administrative role. This position directly supports the CEO and involves managing tasks, assisting with payroll, onboarding, and logistics while offering exposure to various business functions. Ideal candidates are detail-oriented with at least a year of office experience and a drive to grow in a fast-paced environment. Join a startup with substantial career advancement opportunities.

Qualifications

One year of office experience required.
Must be able to prioritize tasks and communications.
Eager to learn and adaptable to various responsibilities.

Responsibilities

Manage the CEO’s calendar and inbox.
Support CEO with ad-hoc projects.
Conduct research to assist with leadership conversations.
Categorize bank transactions and manage accounts in QuickBooks.
Run payroll and maintain employee benefits.
Assist in onboarding and offboarding employees.
Coordinate company social events.
Provide marketing support.
Assist with day-to-day office operations.

Skills

Exceptional communicator and listener

Organized

Detail-oriented

Comfortable juggling responsibilities

Tools

QuickBooks

Job description

Get AI-powered advice on this job and more exclusive features. This range is provided by Power Kiosk. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Founded in 2013, Power Kiosk is a rapidly growing SaaS platform that connects energy buyers to a marketplace of over 100 energy suppliers and provides both sides with intelligent data solutions to succeed. We pride ourselves on our innovative solutions in the energy industry.

Base pay range

$45,000.00/yr - $60,000.00/yr

We’re looking for an organized, curious, and proactive team member who’s excited to learn the inner workings of a growing business. If you’re someone who likes variety in your day, enjoys keeping things running smoothly, and wants exposure to different sides of a business, this is for you. This role reports directly to the CEO.

You must complete this survey to be considered for the role: https://go.cultureindex.com/s/J822LCHAJY

Job Responsibilities

Help manage the CEO’s calendar and inbox, to prioritize tasks and communications.
Support ad-hoc projects for the CEO.
Act as Chief of Staff for the CEO. Research the prospects and find valuable insight that helps drive the conversations to success.
Use QuickBooks to categorize bank transactions, reconcile accounts, and manage vendor and employee profiles.
Run biweekly payroll and help maintain employee benefits such as healthcare and retirement plans.
Assist with screening candidates. Onboard and offboard employees as needed.
Plan and coordinate four company social events each year - finding venues and managing event details.
Help with day-to-day office operations and logistics.
Marketing assistant.

Qualifications

Exceptional communicator and listener.
Organized, detail-oriented, and eager to learn.
Comfortable juggling a variety of responsibilities.
One year of office experience.

Qualities we seek

Accountable.
Resourceful.
Ambitious.
Curious.
Bold to present facts (No people pleasing).

Why work at Power Kiosk?

Exposure to multiple departments within a small business.
Opportunity to grow your skills in a fast-paced, exciting company.
Opportunity to make an immediate impact.
As a start-up, there is virtually unlimited career potential with the ability to build your dream career path.
Freedom to be creative and strategic to create a massive impact.
Opportunity to learn about current culture and scalability systems and to improve them.
The full-time role is based out of the downtown Chicago office.
Entrepreneurial culture with tremendous career advancement potential.
Health and dental insurance benefits.
401(k).
Paid time off.