Office Coordinator

Installed Building Products; Bakersfield (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company matching

Paid vacation and holidays

Employee Financial Assistance Program

Opportunities for growth and careerAdv

Job summary

BDI, part of the Installed Building Products family, is seeking an Office Coordinator in California. The role supports leadership and branch operations while mentoring administrative staff on finance and office procedures to improve A/R, A/P, payroll, and reporting across multiple locations.

You will mentor branch staff, partner with corporate finance, manage front desk, oversee documentation and compliance, coordinate with vendors, and travel quarterly to West Coast branches for training.

Qualifications

• Mentor and support branch administrative staff to ensure consistency and accuracy.
• Partner with branch leadership and corporate finance to streamline daily operations.
• Strong organizational skills and ability to manage multiple priorities.
• Bachelor's degree in Business, Accounting, or related field preferred.
• Valid CA Driver's License required.

Responsibilities

• Mentor and support the branch administrative staff to ensure consistency and accuracy.
• Partner with branch leadership and corporate finance to streamline daily operations.
• Manage front desk interactions with visitors and callers, representing BDI with professionalism.
• Oversee documentation, reporting, and compliance standards.
• Coordinate with vendors and staff to keep offices running smoothly.
• Travel quarterly (or as needed) to branches on the West Coast for training and backup.

Skills

Mentoring staff

Communication

Organizational skills

Education

Bachelor's degree in Business/Accounting

Tools

Microsoft Office

Kronos

DIR

Alteryx

SharePoint/Power BI

Job description

BDI is seeking a professional and detail-oriented Office Coordinator to join our Corporate Team. In this role, you'll provide support to leadership and branch operations while mentoring administrative staff on finance and office procedures. Your contributions will directly impact the efficiency of our accounts receivable, accounts payable, payroll, and reporting processes across multiple locations.

Key responsibilities

• Mentor and support the branch administrative staff to ensure consistency and accuracy
• Partner with branch leadership and corporate finance to streamline daily operations
• Manage front desk interactions with visitors and callers, representing BDI with professionalism
• Oversee documentation, reporting, and compliance standards
• Coordinate with vendors and staff to keep offices running smoothly
• Travel quarterly (or as needed) to branches on the West Coast for training and backup

Role Requirements

• Excellent verbal and written communication skills
• Proficient in Microsoft Office; experience with Kronos, DIR, Alteryx, SharePoint, or Power BI is a plus
• Strong organizational skills and ability to manage multiple priorities
• Bachelor's degree in Business, Accounting, or related field preferred
• Valid CA Driver's License required

Schedule

Monday through Friday from 8:00 am to 5:00 pm

Pay Range

$24 - $27

Physical demands

This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone.

Benefits

• Medical, dental, and vision coverage
• Company Paid Life Insurance
• Longevity Stock Program
• IBP Foundation Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement
• 401(k) (Pre-Tax and Post-Tax)
• Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)

BDI is part of the Installed Building Products (IBP) family of companies, one of the nation's largest insulation installers. Join a team that values safety, personal integrity, collaboration, and excellence-and build a career with lasting impact.

EEO Statement: IBP is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.