Office Coord - Workers' Comp (#010567) Occupational Safety & Workers Comp, Columbia (RICHLAND)

South Carolina Department of Corrections; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

The South Carolina Department of Corrections is seeking an experienced administrative professional to provide executive support to the Division Director, oversee daily office operations, manage correspondence, and coordinate administrative activities.

Responsibilities include HR and records liaison duties, workers' compensation administration, budget monitoring, procurement processing, compliance with agency policies, and acting as a backup to the workers' compensation coordinator.

Qualifications

• High school diploma or higher with related admin experience.
• Experience in business management or administrative services preferred.
• Bachelor's degree may substitute for required work experience.

Responsibilities

• Provides administrative support to the Division Director and oversees daily office operations.
• Serves as HR and records liaison, coordinating leave, benefits, and personnel records.
• Administers workers' compensation processes and related documentation.
• Supports employees and acts as backup to the workers' compensation coordinator.
• Coordinates safety training and maintains EHSO contact lists.
• Manages division budget and purchasing, processing purchase orders.
• Ensures compliance with agency policies and legal requirements.

Skills

Office administration

Records management

Budgeting

HR coordination

Education

High school diploma

Bachelor's degree (may substitute for required experience)

Job description

Job Responsibilities

• Provides administrative support to the Division Director and serves as office manager by overseeing daily office operations, handling correspondence, ordering supplies, and coordinating administrative activities.
• Serves as the division's HR and records management liaison by coordinating employee leave and benefits, maintaining personnel records, ensuring compliance with agency policies, and managing records for terminated employees and legal requests.
• Administers workers' compensation processes by maintaining case files and logs, reviewing claims for compliance with workers' compensation laws and agency policies, monitoring return-to-work status, generating injury correspondence, and completing required documentation, including form 20s.
• Assists employees and staff with workers' compensation by serving as a resource on procedures, supporting new employees, and acting as backup to the workers' compensation coordinator.
• Coordinates safety and compliance initiatives by training environmental health and safety officers (EHSOS) and institutional HR liaisons, maintaining current EHSO contact lists, and scheduling quarterly safety training.
• Manages the division budget and purchasing by monitoring available funds, consulting with program staff on budget matters, and processing purchase orders and procurement requests.
• Ensures compliance with agency, legal, and regulatory requirements by maintaining accurate records, responding to subpoenas and legal requests, and supporting the division's administrative and operational objectives.
• Resume preferred but not required.

Minimum And Additional Requirements

State of South Carolina Minimum Requirements:

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

SCDC Minimum Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services.

OR

• A bachelor's degree may be substituted for the required work experience.

Additional Comments

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.