Administrative Assistant (#014344) Facilities Management, Columbia (RICHLAND)

State of South Carolina; Columbia (SC); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid leave

Job summary

State of South Carolina seeks a detail‑oriented administrative professional to manage requisitions, inventory, and vendor relations for facilities management. You will prepare orders, reconcile invoices, and support year‑end closeout, ensuring funds are available and expenditures stay within budget.

Strong skills in Microsoft Office and SCEIS are required; a high school diploma is essential, with a bachelor’s degree substituting related experience.

Qualifications

• High school diploma required; a bachelor's degree may substitute related experience.
• Relevant experience in business administration, public administration, or administrative services preferred.

Responsibilities

• Prepare requisitions and inventory supplies for office, chemicals, and janitorial.
• Prepare and enter commissary orders, receive and reconcile purchase orders and invoices.
• Support fiscal year-end closeout and allocate funds for projects.
• Coordinate with accounts payable, purchasing and SCDC vendors.
• Act as fiscal manager for assigned projects to ensure budget compliance and prevent overspending.
• Proficient in Microsoft Office and SCEIS; resume preferred but not required.

Skills

Microsoft Office

SCEIS

Education

High school diploma

Bachelor's degree substitution

Tools

Microsoft Office

SCEIS

Job description

Job Responsibilities

• Responsible for preparing requisitions, inventory supplies to include office, chemicals, and janitorial.
• Preparing and entering commissary orders, receiving and reconciliation of purchase orders and invoices.
• Fiscal year-end closeout, codes 21-20 forms for projects ensuring funds are available.
• Serves as liaison with accounts payable, purchasing and SCDC vendors.
• Serves as fiscal manager for assigned projects for the division of facilities management to ensure compliance with approved budget and avoid over expenditures and/or Inappropriate expenditures.
• Must be proficient in Microsoft office programs and SCEIS.
• Resume preferred, but not required.

Minimum And Additional Requirements

State of South Carolina Minimum Requirements:

• A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

SCDC Minimum Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor’s degree may be substituted for the required work experience.

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.