Office Coord - Workers' Comp (#010567) Occupational Safety & Workers Comp, Columbia (RICHLAND)

State-of-South-Carolina; South Carolina; On-site; USD 38,000 - 52,000; Full time

Job summary

South Carolina Department of Corrections is seeking an experienced administrative professional to support the Division Director and oversee daily office operations. The role includes HR liaison responsibilities, maintaining personnel records, processing leave and benefits, and ensuring compliance with agency policies.

The position also covers workers' compensation administration, records management for legal requests, and coordination of safety training.

Qualifications

• Requires a high school diploma or equivalent with relevant administrative experience.
• Experience coordinating HR records, leaves, and benefits is preferred.
• Must maintain accurate records and comply with agency policies and legal requests.

Responsibilities

• Provide administrative support to Division Director and manage daily office operations.
• Coordinate HR records, employee leave, benefits, and compliance with agency policies.
• Administer workers' compensation processes and maintain case files and required documentation.
• Serve as backup to workers' compensation coordinator and assist new employees.
• Coordinate safety training and maintain EHSO contact lists and training schedules.
• Manage division budget and purchasing, processing purchase orders and procurement requests.
• Ensure compliance with agency, legal, and regulatory requirements and respond to subpoenas or legal requests.

Skills

Administrative support

HR liaison

Records management

Budgeting

Purchasing

Regulatory compliance

Safety training coordination

Education

High school diploma

Bachelor's degree substituted for experience

Tools

Office productivity software

HRIS

Budgeting tools

Job description

• Provides administrative support to the Division Director and serves as office manager by overseeing daily office operations, handling correspondence, ordering supplies, and coordinating administrative activities.

• Serves as the division's HR and records management liaison by coordinating employee leave and benefits, maintaining personnel records, ensuring compliance with agency policies, and managing records for terminated employees and legal requests.

• Administers workers' compensation processes by maintaining case files and logs, reviewing claims for compliance with workers' compensation laws and agency policies, monitoring return-to-work status, generating injury correspondence, and completing required documentation, including form 20s.

• Assists employees and staff with workers' compensation by serving as a resource on procedures, supporting new employees, and acting as backup to the workers' compensation coordinator.

• Coordinates safety and compliance initiatives by training environmental health and safety officers (EHSOS) and institutional HR liaisons, maintaining current EHSO contact lists, and scheduling quarterly safety training.

• Manages the division budget and purchasing by monitoring available funds, consulting with program staff on budget matters, and processing purchase orders and procurement requests.

• Ensures compliance with agency, legal, and regulatory requirements by maintaining accurate records, responding to subpoenas and legal requests, and supporting the division's administrative and operational objectives.

• Resume preferred but not required.

State of South Carolina Minimum Requirements:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

SCDC Minimum Requirements:

• A high school diploma and relevant experience in business management, public administration, or administrative services.

OR

• A bachelor's degree may be substituted for the required work history.

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.