Office Concierge & Facilities Administrator

STV Incorporated; New York (NY); On-site; USD 66,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Job summary

STV is seeking a professional Facilities Administration Assistant for our New York, NY office. You will greet employees, visitors, clients, and applicants in a professional manner while supporting daily administrative and operational tasks with the Facilities Manager.

Responsibilities include welcoming guests, managing phones, handling log-in sheets, coordinating access, scheduling meetings, and assisting with welfare events and office needs. Strong multitasking and communication are essential.

Qualifications

• Three years of relevant administrative work experience.
• Familiarity with basic office software and office equipment.
• Strong communication and interpersonal skills.

Responsibilities

• Greet guests and guide them through the office.
• Answer and transfer phone calls and manage the visitor log.
• Coordinate with Facilities Manager on access control and seating reservations.
• Assist with event setup, scheduling, and office tours as needed.
• Process invoices and maintain light record-keeping.

Skills

Interpersonal skills

Communication

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

STV is seeking a professional Facilities Administration Assistant for our New York, NY office. You will greet employees, visitors, clients, and applicants in a professional manner while supporting daily administrative and operational tasks with the Facilities Manager.

Responsibilities include welcoming guests, managing phones, handling log-in sheets, coordinating access, scheduling meetings, and assisting with welfare events and office needs. Strong multitasking and communication are essential.