Office Clerk (Accounting Dept.) - IMMEDIATE START

Ultimate Staffing; California; On-site; USD 29,000 - 33,000; Part time

Job summary

Ultimate Staffing in California is seeking an Office Clerk in the Accounting Department for an open-ended temporary assignment. The role focuses on accurate data entry and maintaining orderly financial records to support the accounting team.

Responsibilities include entering transactions, processing invoices, reconciling accounts, and assisting with month-end close. Strong Excel and accounting software experience are preferred, along with attention to detail and the ability to manage multiple

Qualifications

• Accurate data entry and review of financial data.
• Basic arithmetic for transactions and reconciliations.
• Experience with accounting software and Excel.

Responsibilities

• Enter financial transactions into accounting software or ledgers.
• Maintain and update financial records to ensure accuracy.
• Process invoices and ensure timely payment of bills.
• Manage accounts payable and receivable records.
• Handle vendor and customer inquiries about payments and invoices.
• Reconcile bank statements with accounting records to identify discrepancies.
• Assist in the reconciliation of accounts, including credit card and payroll accounts.
• Prepare basic financial reports such as balance sheets, income statements, and cash flow statements.
• Assist with month-end and year-end closing processes.
• Provide administrative support to the accounting team, including scheduling meetings.
• Manage correspondence related to accounting matters.
• Assist in budget preparation and monitoring.
• Help with financial forecasting and analysis.
• Support audits by providing necessary documentation.
• Ensure compliance with company policies and financial regulations.

Skills

Data entry

Excel proficiency

Accounting software

Tools

QuickBooks

SAP

Job description

We're hiring for an Office Clerk in the Accounting Dept. for an established organization! Open ended temporary paying $21-24/hr.

Responsibilities:

• Entering financial transactions into accounting software or ledgers.
• Maintaining and updating financial records to ensure accuracy.
• Filing and organizing documents related to financial transactions.
• Processing invoices and ensuring timely payment of bills.
• Managing accounts payable and receivable records.
• Handling vendor and customer inquiries about payments and invoices.
• Reconciling bank statements with accounting records to identify discrepancies.
• Assisting in the reconciliation of accounts, including credit card and payroll accounts.
• Preparing basic financial reports such as balance sheets, income statements, and cash flow statements.
• Assisting with month-end and year-end closing processes.
• Providing administrative support to the accounting team, including scheduling meetings and maintaining calendars.
• Managing correspondence related to accounting matters.
• Assisting in budget preparation and monitoring.
• Helping with financial forecasting and analysis.
• Supporting internal and external audits by providing necessary documentation and information.
• Ensuring compliance with company policies and financial regulations.
• Other duties as requested

Requirements:

• Ability to accurately enter and review financial data.
• Basic arithmetic skills for handling transactions and reconciliations.
• Ability to manage multiple tasks and maintain orderly records.
• Experience with accounting software (e.g., QuickBooks, SAP) and proficiency in Microsoft Office Suite, especially Excel. Must be able to test and score high on excel
• Effective verbal and written communication for interacting with colleagues, vendors, and customers.
• Ability to analyze financial data and identify discrepancies.
• Efficiently managing time to meet deadlines
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.