Office Clerk

Rusnak Auto Group; Pasadena (CA); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Professional Development

Competitive Pay

Comprehensive Health Coverage (Medical

Employee Assistance Program

401(k) Retirement Plan

Sick Pay, Vacation, and Holiday Pay

Employee Wellness Program

Flexible Spending Account

Employee Referral Bonus Program

Employee Discounts/Perks

Job summary

Rusnak Auto Group in Pasadena seeks an Office Clerk to provide administrative support and assist with department projects. The role offers a steady, entry‑level path within a major automotive group.

Responsibilities include filing, document review, scheduling, vendor coordination, and basic HR tasks. Requirements include a high school diploma, 18+ years old, and strong communication skills.

Qualifications

• High School Diploma or GED required.
• Minimum 18 years of age.
• Minimum one (1) year of experience in an Office Clerk or similar role (desired).
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Responsibilities

• Effectively and efficiently maintain all file systems and organization of filing systems in office and file rooms.
• Read and examine incoming documents for accuracy and legibility, obtain clarification if necessary, classify properly, and file within appropriate systems.
• Search for and retrieve information contained in requested files.
• Assist with key administrative tasks for the entire department.
• Ensure guests are received in a warm, welcoming manner; keep guest areas and conference room neat, stocked, and professional.
• Manage the general office phone line, including telephone and voicemails.
• Schedule appointments, send calendar invitations, and compile the new hire list.
• Maintain office supply inventory, prepare orders for HR Director review, and place approved orders with approved vendors. Coordinate orders and product delivery with various outside vendors (e.g., service award pins, name badges).
• Initiate and coordinate all shipping and mailing needs of the department.
• Prepare materials and documents for trainings and meetings.
• Assist the Human Resources team in compiling forms, data, and reports for projects.
• Provide assistance during department personnel file and compliance audits.

Skills

Interpersonal skills

Customer service

Verbal communication

Written communication

Education

High School Diploma or GED

Job description

Become a Rusnak! Join Rusnak Auto Group, a leading automotive organization with over 60 years of success serving Greater Los Angeles and Southern California. We are proud to offer a dynamic, diverse, ethical, and professional workplace where dedicated team members thrive while representing some of the world’s most sought-after luxury automotive brands.

About the Role

Our Human Resources Department in Pasadena is seeking an Office Clerk. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Group by providing administrative and clerical support in key areas, as well as assisting with departmental projects and initiatives on an as‑needed basis. Experience in Human Resources is not required.

Compensation: $18.57/hr – $19.00/hr.

Benefits

• Professional Development
• Competitive Pay
• Comprehensive Health Coverage (Medical, Dental, Vision, Life, LTD)
• Employee Assistance Program
• 401(k) Retirement Plan
• Sick Pay, Vacation, and Holiday Pay
• Employee Wellness Program
• Flexible Spending Account
• Employee Referral Bonus Program
• Employee Discounts/Perks

Responsibilities

• Effectively and efficiently maintain all file systems and organization of filing systems in office and file rooms.
• Read and examine incoming documents for accuracy and legibility, obtain clarification if necessary, classify properly, and file within appropriate systems.
• Search for and retrieve information contained in requested files.
• Assist with key administrative tasks for the entire department.
• Ensure guests are received in a warm, welcoming manner; keep guest areas and conference room neat, stocked, and professional.
• Manage the general office phone line, including telephone and voicemails.
• Schedule appointments, send calendar invitations, and compile the new hire list.
• Maintain office supply inventory, prepare orders for HR Director review, and place approved orders with approved vendors. Coordinate orders and product delivery with various outside vendors (e.g., service award pins, name badges).
• Initiate and coordinate all shipping and mailing needs of the department.
• Prepare materials and documents for trainings and meetings.
• Assist the Human Resources team in compiling forms, data, and reports for projects.
• Provide assistance during department personnel file and compliance audits.

Qualifications

• High School Diploma or GED required.
• Minimum 18 years of age.
• Minimum one (1) year of experience in an Office Clerk or similar role (desired).
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Current California Driver License with satisfactory Department of Motor Vehicle driving record.

We are committed to providing equal employment opportunities to all applicants and employees without regard to race, ethnicity, color, religion, creed, national origin, ancestry, sex, pregnancy (including childbirth, breast feeding and related medical conditions), age, disability, citizenship status, veteran and uniform service member status, protected medical condition, genetic information, sexual orientation, gender, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain required employment statistics on applicants.

The Company will provide a reasonable accommodation for any known physical or mental disability of a qualified individual to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. Please inform the Company’s Human Resources representative if you need assistance completing any forms or otherwise participating in the application process.

Please provide complete information. An incomplete application may affect your consideration for employment.