HR Office Clerk - Admin & Guest Support in Pasadena

Rusnak Auto Group; Pasadena (CA); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Professional Development

Competitive Pay

Comprehensive Health Coverage (Medical

Employee Assistance Program

401(k) Retirement Plan

Sick Pay, Vacation, and Holiday Pay

Employee Wellness Program

Flexible Spending Account

Employee Referral Bonus Program

Employee Discounts/Perks

Job summary

Rusnak Auto Group in Pasadena seeks an Office Clerk to provide administrative support and assist with department projects. The role offers a steady, entry‑level path within a major automotive group.

Responsibilities include filing, document review, scheduling, vendor coordination, and basic HR tasks. Requirements include a high school diploma, 18+ years old, and strong communication skills.

Qualifications

• High School Diploma or GED required.
• Minimum 18 years of age.
• Minimum one (1) year of experience in an Office Clerk or similar role (desired).
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Responsibilities

• Effectively and efficiently maintain all file systems and organization of filing systems in office and file rooms.
• Read and examine incoming documents for accuracy and legibility, obtain clarification if necessary, classify properly, and file within appropriate systems.
• Search for and retrieve information contained in requested files.
• Assist with key administrative tasks for the entire department.
• Ensure guests are received in a warm, welcoming manner; keep guest areas and conference room neat, stocked, and professional.
• Manage the general office phone line, including telephone and voicemails.
• Schedule appointments, send calendar invitations, and compile the new hire list.
• Maintain office supply inventory, prepare orders for HR Director review, and place approved orders with approved vendors. Coordinate orders and product delivery with various outside vendors (e.g., service award pins, name badges).
• Initiate and coordinate all shipping and mailing needs of the department.
• Prepare materials and documents for trainings and meetings.
• Assist the Human Resources team in compiling forms, data, and reports for projects.
• Provide assistance during department personnel file and compliance audits.

Skills

Interpersonal skills

Customer service

Verbal communication

Written communication

Education

High School Diploma or GED

Job description

Rusnak Auto Group in Pasadena seeks an Office Clerk to provide administrative support and assist with department projects. The role offers a steady, entry‑level path within a major automotive group.

Responsibilities include filing, document review, scheduling, vendor coordination, and basic HR tasks. Requirements include a high school diploma, 18+ years old, and strong communication skills.