Office Business Operations

WALDROP & NICHOLS LLC; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

WALDROP & NICHOLS LLC in Dallas, TX seeks a highly organized operations leader to manage day-to-day business operations. This role oversees financials, human resources, and office management, reporting to Principals and maintaining confidentiality.

The candidate will handle payroll, health benefits, onboarding/offboarding, and open enrollment, while coordinating with IT and property management. Strong organizational and communication skills are essential in a fast-paced studio environment.

Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field.
• Proficiency in QuickBooks (Desktop and Online) and Microsoft Office Suite.
• Understanding of general business and tax principles.
• 5–10 years of office or business management experience.

Responsibilities

• Manage transaction accounting and enter daily transactions, invoices, and deposits in QuickBooks.
• Prepare client invoices and monthly reporting; maintain bank reconciliations.
• Oversee accounts payable/receivable, cash flow forecasting, and sales tax filings.
• Collaborate with Principals and Accountant on year-end reconciliations, tax submissions, and renewals.
• Lead office operations, travel planning, and vendor relations; manage FF&E budgets.

Skills

Multitasking

Organizational skills

Communication skills

Self-starter

Confidentiality

Education

Bachelor's degree in Business Administration or Finance

Tools

QuickBooks (Desktop and Online)

Microsoft Office Suite

Job description

Job Description

Job Description

About the Role

We’re seeking a highly organized, detail-oriented professional to manage the day-to-day business operations of our studio. This role oversees financials, human resources, and office management. You’ll report directly to the Principals and serve as a trusted partner — maintaining confidentiality, demonstrating loyalty, and keeping the office running smoothly.

Key Responsibilities

Financial Management

• Manage transaction accounting.
• Enter daily transactions, invoices, and deposits in QuickBooks.
• Prepare and distribute financial updates and bank reconciliations.
• Manage accounts payable/receivable, cash flow forecasting, and sales tax filings.
• Prepare client invoices and monthly reporting.
• Work with Principals and Accountant on year-end reconciliations, tax submissions, and renewals.
• Manage purchase orders, vendor payments, and FF&E budgets.

Human Resources

• Process payroll semi-monthly and manage employee benefits.
• Liaise with employees on HR, healthcare, and time-off matters.
• Onboard new employees (payroll, insurance, IT setup, etc.) and offboard as needed.
• Coordinate annual health insurance renewals and open enrollment.
• Maintain and update the employee handbook.

Office Administration

• Manage office operations, travel and vendor relations.
• Coordinate with property management and IT vendors.
• Lead office organization efforts and ensure a professional studio environment.
• Assist with special projects.

What We’re Looking For

• Strong multitasker with excellent organizational and communication skills.
• Self-starter who can anticipate needs and take ownership of tasks.
• Professional, discreet, and dependable — maintains confidentiality at all times.
• Positive attitude with flexibility to adapt to changing priorities.
• Excels in fast paced, multi-faceted environment.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Proficiency in QuickBooks (Desktop and Online) and Microsoft Office Suite.
• Understanding of general business and tax principles.
• Prior experience (5 to 10 years) in office or business management preferred.

Core Values

• Accuracy and accountability
• Confidentiality and loyalty
• Collaboration and professionalism
• Initiative and problem-solving
• Upholding the w+n brand vision in all areas of service
• Capable of working independently and is a self-starter

Location: Dallas, Texas / On-Site Position
Type: Full-time (37 hours per week): M-TH, 8:30 am to 5:30 pm, F, 9:00 am to 12:00 pm