Office & Billing Coordinator (Hybrid)

Talentify; North Barrington (IL); On-site; USD 50,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement

Life insurance

Disability insurance

Job summary

Aston Carter is seeking an Office Manager to oversee day-to-day operations, blend administrative leadership with light accounting, and support tax preparation processes in a small, family-oriented professional services firm. The role emphasizes accuracy, organization, and strong client communication.

The ideal candidate will be detail-oriented, proficient in MS Office, and experienced with tax software, with a Monday–Friday schedule and on-site work in North Barrington, IL.

Qualifications

• Basic understanding of accounting principles and billing processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.

Responsibilities

• Manage daily office operations, scheduling, and workflow coordination.
• Maintain organized records and filing systems.
• Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
• Calculate, process, and invoice time and billing for clients.
• Serve as the first point of contact for client inquiries.
• Coordinate and collaborate with clients to ensure timely delivery of documents and information.
• Utilize tax preparation software for data entry and processing.

Skills

Accounting principles

MS Office proficiency

Tax software experience

Organizational skills

Communication skills

Attention to detail

Education

Associates or Bachelor’s degree in Business Administration, Accounting, or related field

Tools

UltraTax

ProSeries

Microsoft Office

Job description

Aston Carter is seeking an Office Manager to oversee day-to-day operations, blend administrative leadership with light accounting, and support tax preparation processes in a small, family-oriented professional services firm. The role emphasizes accuracy, organization, and strong client communication.

The ideal candidate will be detail-oriented, proficient in MS Office, and experienced with tax software, with a Monday–Friday schedule and on-site work in North Barrington, IL.