Hybrid Senior Project Billing Administrator

Aston Carter; United States; Hybrid; USD 104,000 - 125,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off (PTO)

Job summary

Aston Carter seeks a Senior Project Administrator in downtown Boston for a hybrid schedule (three days on-site). The role focuses on project administration, billing, and accounting support for a busy, project-based team.

It involves ERP migration work and a heavy invoicing cadence of 100–150 invoices per cycle. You will read contracts, review budgets and terms, and collaborate with project managers and accounting to ensure accurate billing and timely reporting.

Qualifications

• Experience with Deltek and project billing processes.
• Experience in project administration, billing, or project accounting.
• Ability to read contracts and understand how terms affect billing and setups.
• Experience reviewing bill rates, budgets, contracts, and billing terms for accuracy.

Responsibilities

• Provide day-to-day project administration, billing, and financial support for multiple projects.
• Read and interpret contract provisions and establish accurate project information in Deltek.
• Review initiation docs and validate key contractual elements (values, budgets, scope, terms).
• Generate and distribute prebill reports and coordinate with project managers for approvals.
• Finalize invoices with supporting docs and ensure accuracy and timeliness.
• Track accounts receivable/payable and assist with monthly close activities.

Skills

Deltek

Project administration

Billing & invoicing

Contract review

Financial reporting

Tools

Microsoft Office

Job description

Aston Carter seeks a Senior Project Administrator in downtown Boston for a hybrid schedule (three days on-site). The role focuses on project administration, billing, and accounting support for a busy, project-based team.

It involves ERP migration work and a heavy invoicing cadence of 100–150 invoices per cycle. You will read contracts, review budgets and terms, and collaborate with project managers and accounting to ensure accurate billing and timely reporting.