Office Associate II - West Boothbay Harbor

maine; West Boothbay Harbor (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health insurance

Dental insurance

Retirement plan

Gym reimbursement

FSAs

Student loan forgiveness

Parental leave

Job summary

The Department of Marine Resources, Bureau of Marine Science, is seeking an Office Associate II to keep our West Boothbay lab running. This limited period full-time position supports a busy team of science and laboratory staff.

The ideal candidate will have strong organizational skills, dependability, and a commitment to teamwork through excellent communications and a collaborative mindset. This role emphasizes adaptability and efficient prioritization.

Qualifications

• Experience in office and administrative support with knowledge of modern office practices.
• Ability to make independent decisions following standard procedures.

Responsibilities

• Provide reliable administrative and clerical support for operations.
• Scheduling, correspondence, document preparation.
• Maintain organized records to support operational needs.
• Assist with procurement, inventory tracking, and supply management.
• Serve as a point of contact for internal and external inquiries.

Skills

Office administration

Job description

Opening Date: October 5, 2026

Closing Date: End of the day October 21,2026

Position Number: 07200-2727

Position Type: Limited Period - Full Time

Class Code: 6542

Grade: 13 (Administrative Services Unit)

Salary: $18.53 - $26.68 Per Hour (This includes a 2.5% Salary Adjustment)

BRIEF JOB DESCRIPTION:

The Department of Marine Resources, Bureau of Marine Science, is looking for a dependable, organized Office Associate II to keep our West Boothbay lab running. This position is part of an administrative team that supports a busy, passionate group of science and laboratory staff. The work of this position is critical to supporting the mission of the Bureau.

The ideal candidate will have strong organizational skills, proven dependability, and a commitment to supporting team success through excellent communications and a collaborative mindset. This position's ability to adapt and prioritize in a dynamic environment ensures that the administrative side runs smoothly and efficiently.

Just some of the responsibilities of the Position:

• Provide reliable administrative and clerical support for operations.
• Scheduling, correspondence, document preparation.
• Maintain organized records to support operational needs.
• Assist with procurement, inventory tracking, and supply management.
• Serve as a point of contact for internal and external inquiries.

For questions specific to this position, please contact Melanie Redd at [e-mail]

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Benefits:

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,213.60 -$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan - The State of Maine contributes at least 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .
• Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

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