Office Associate II - West Boothbay Harbor

MaineGuide; Northern (KY); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health Insurance Coverage

Retirement Plan

Parental leave

Gym Membership Reimbursement

Flexible Spending Accounts

Job summary

The Department of Marine Resources, Bureau of Marine Science, is seeking an Office Associate II to keep the West Boothbay lab running. This role supports a busy science and laboratory team with dependable organizational skills and effective communication, contributing to the Bureau’s mission.

Ideal candidates demonstrate reliability, adaptability, and collaboration to ensure smooth, efficient administrative operations in a dynamic environment.

Qualifications

• Training, education, or experience in office and administrative support work.
• Ability to apply modern office practices to perform complex tasks and make independent decisions.

Responsibilities

• Provide reliable administrative and clerical support for operations.
• Scheduling, correspondence, document preparation.
• Maintain organized records to support operational needs.
• Assist with procurement, inventory tracking, and supply management.
• Serve as a point of contact for internal and external inquiries.

Skills

Office administration

Decision making

Organization

Communication

Microsoft Office

Tools

Microsoft Office

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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DEPARTMENT OF MARINE RESOURCES

Bureau of Marine Science

Office Associate II

Opening Date: October 5, 2026

Closing Date: End of the day October 21,2026

Position Number: 07200-2727

Position Type: Limited Period - Full Time

Class Code: 6542

Grade: 13 (Administrative Services Unit)

Salary: $18.53 - $26.68 Per Hour (This includes a 2.5% Salary Adjustment)

BRIEF JOB DESCRIPTION: The Department of Marine Resources, Bureau of Marine Science, is looking for a dependable, organized Office Associate II to keep our West Boothbay lab running. This position is part of an administrative team that supports a busy, passionate group of science and laboratory staff. The work of this position is critical to supporting the mission of the Bureau.

The ideal candidate will have strong organizational skills, proven dependability, and a commitment to supporting team success through excellent communications and a collaborative mindset. This position’s ability to adapt and prioritize in a dynamic environment ensures that the administrative side runs smoothly and efficiently.

Just some of the responsibilities of the Position:

• Provide reliable administrative and clerical support for operations.
• Scheduling, correspondence, document preparation.
• Maintain organized records to support operational needs.
• Assist with procurement, inventory tracking, and supply management.
• Serve as a point of contact for internal and external inquiries.

For questions specific to this position, please contact Melanie Redd at [e-mail]

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance– Rest is essential. Take time for yourself using 13 paid holidays,12 days of sick leave, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays85%-100%of employee-only premiums ($12,213.60 -$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State of Maine contributesat least 14.06%of payto the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program– Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receiveforty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from the Office of Employee Health and Wellness

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.