Office Associate II - West Boothbay Harbor

Department of Marine Resources; West Boothbay Harbor (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health Insurance Coverage

Retirement Plan

Parental leave

Gym Membership Reimbursement

Flexible Spending Accounts

Job summary

DEPARTMENT OF MARINE RESOURCES – Bureau of Marine Science – Office Associate II role in West Boothbay Harbor lab, Maine. Provides reliable administrative and clerical support for operations, scheduling, correspondence, document preparation, and records management to keep the lab running smoothly.

The ideal candidate will be organized, dependable, and able to prioritize in a dynamic environment, with strong communication and teamwork skills to support science and laboratory staff.

Qualifications

• Training, education, or experience in office and administrative support that shows competency in modern office practices and complex tasks.
• Ability to use independent decision-making on processes to follow and actions to take per standard procedures.

Responsibilities

• Provide reliable administrative and clerical support for operations.
• Scheduling, correspondence, document preparation.
• Maintain organized records to support operational needs.
• Assist with procurement, inventory tracking, and supply management.
• Serve as a point of contact for internal and external inquiries.

Skills

Office practices

Independent decision-making

Job description

DEPARTMENT OF MARINE RESOURCES – Bureau of Marine Science – Office Associate II

Opening Date: October 5, 2026

Closing Date: End of the day October 21,2026

Position Number: 07200-2727

Position Type: Limited Period - Full Time

Class Code: 6542

Grade: 13 (Administrative Services Unit)

Salary: $18.53 - $26.68 Per Hour (This includes a 2.5% Salary Adjustment)

The Department of Marine Resources, Bureau of Marine Science, is looking for a dependable, organized Office Associate II to keep our West Boothbay lab running. This position is part of an administrative team that supports a busy, passionate group of science and laboratory staff. The work of this position is critical to supporting the mission of the Bureau. The ideal candidate will have strong organizational skills, proven dependability, and a commitment to supporting team success through excellent communications and a collaborative mindset. This position’s ability to adapt and prioritize in a dynamic environment ensures that the administrative side runs smoothly and efficiently.

Responsibilities

• Provide reliable administrative and clerical support for operations.
• Scheduling, correspondence, document preparation.
• Maintain organized records to support operational needs.
• Assist with procurement, inventory tracking, and supply management.
• Serve as a point of contact for internal and external inquiries.

For questions specific to this position, please contact Melanie Redd at [e-mail]

Minimum Qualifications

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day.

Benefits

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($12,213.60 -$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State of Maine contributes at least 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre‑tax to help pay for out‑of‑pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty‑two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

About Us

Join Maine State Government and Make a Difference in Your Community. If you're looking for a fulfilling career that allows you to serve the public and make a difference, consider working with Maine State Government! Our departments boast an array of professions, including attorneys, biologists, correctional officers, equipment operators, engineers, human resources professionals, information technology experts, law enforcement officers, nurses, park rangers, social workers, and transportation workers. With more than 100 agencies, boards, and offices, Maine State Government is the perfect place to explore various industries and interests. Whether you're interested in finance or forestry, there's an opportunity for you to help make Maine an even better place to live.