Forest Protection Admin Associate II

MaineGuide; Old Town (ME); Hybrid; USD 24,000 - 35,000; Full time

Job summary

The Department of Agriculture, Conservation & Forestry in Old Town, Maine, is seeking an Office Associate II to provide administrative and in-office support for staff and the Forest Protection Division. The role requires understanding of office practices, permits, and records management in a state agency context.

The position involves coordinating workshops, updating annual wildfire plans, processing reports and payroll, and assisting with procurement while ensuring compliance with state

Qualifications

• 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
• 2) ability to use independent decision-making on appropriate processes to follow, information to process, and actions to take in accordance with procedures.
• 3) qualifications of: Office Assistant I, Office Assistant II, and Office Associate I

Responsibilities

• Provide administrative and in-office support for staff and Forest Protection Division.
• Operate office equipment and perform diverse clerical functions.
• Write and issue open burn permits; explain and enforce rules.
• Create and format standard business communications and reports.
• Process wildland fire reports and payroll within procurement guidelines; coordinate with Mobilization Coordinator.
• Coordinate and support workshops, trainings, and orientation sessions.
• Update Forest Protection’s wildland fire plan annually.
• Review program materials for errors and take corrective actions.
• Exercise good judgment in addressing problems and documenting decisions.
• Organize and log office supplies; provide printer/computer/copier support.
• Maintain town warden appointment records and update contact information.
• Process central region charge card receipts.

Skills

Procurement contracts

Phone support

Open burn permits

Business communications

Payroll processing

Workshop coordination

Fire plan updates

Quality control

Decision making

Office logistics

Town warden records

Charge card processing

Job description

The Department of Agriculture, Conservation & Forestry in Old Town, Maine, is seeking an Office Associate II to provide administrative and in-office support for staff and the Forest Protection Division. The role requires understanding of office practices, permits, and records management in a state agency context.

The position involves coordinating workshops, updating annual wildfire plans, processing reports and payroll, and assisting with procurement while ensuring compliance with state