OFFICE ASSOCIATE II

University of Alabama at Birmingham; University (IL); On-site; USD 21,000 - 33,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Office Associate II to perform standard clerical and administrative duties in a team setting. The role requires routing mail, scheduling, travel planning, data maintenance, and support for special projects.

The position may involve supervising staff, handling confidential information, and processing insurance or medical records requests. It is an onsite, day shift role within the OB/GYN - Women’s Reproductive Healthcare department.

Qualifications

• High School diploma or GED and five years of related experience.
• Reads, prioritizes and routes incoming mail.
• Makes travel arrangements and reservations.
• Schedules appointments.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• Drafts and types correspondence.
• May supervise other support personnel.
• May handle confidential information, dictation and transcription.
• May verify insurance and process medical record requests.

Responsibilities

• Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative activities.
• Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.
• Monitors routine budget and/or grant activities.
• Prepares and processes Oracle requisitions and purchase orders as authorized.
• Researches, collects and analyzes data and prepares analyses/reports.
• Attends department meetings and related conferences.
• Coordinates department student/patient activities related to department mission.
• Monitors departmental space and equipment and coordinates moves and equipment accounting.
• Performs other duties as assigned.

Skills

Mail management

Travel coordination

Appointment scheduling

Supply management

Correspondence drafting

Supervisory experience

Confidential information handling

Education

High School diploma or GED

Tools

Oracle requisitions & purchase orders

Job description

OFFICE ASSOCIATE II - (T235432)

Description

OFFICE ASSOCIATE II

University of Alabama at Birmingham

• Under general supervision, performs standard clerical and administrative duties.


• Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience.


• Reads, prioritizes and routes incoming mail.


• Makes travel arrangements and reservations.


• Schedules appointments.


• Orders supplies, maintains databases and reports.


• Assists with special projects.


• Drafts and types correspondence.


• May supervise other support personnel.


• May handle confidential information, dictation and transcription.


• May verify insurance and process medical record requests.

Key Roles & Responsibilities

• Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.


• Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.


• Monitors routine budget and/or grant activities.


• Prepares and processes Oracle requisitions and purchase orders as authorized.


• Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.


• Attends various department meetings and other related conferences.


• Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.


• Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.


• Performs other duties as assigned.

Hourly Range: $15.00-$24.40

Qualifications

Education

High School diploma or GED and five (5) years of related experience required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location: University

Job Category: Clerical & Administrative

Organization: 311552200 OB/GYN - Women's Reproductive Healthcare

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite