Office Associate

University Of Nebraska Omaha; Omaha, Northern (NE, KY); Hybrid; USD 26,000 - 28,000; Full time

Job summary

University of Nebraska at Omaha seeks an Office Associate to provide administrative support to the Aviation Institute Director, faculty, and staff, including scheduling, records management, purchasing, and personnel processes.

You will serve as a primary contact for students, families, University offices, industry partners, and visitors, coordinating cross-functional activities across the Institute’s programs and flight-training operations.

Qualifications

• At least 2 years of college or an Associate’s degree in business, accounting, administration, or a related field.
• At least 2 years of administrative or similar experience.
• Preferred: Bachelor’s degree in a related field.

Responsibilities

• Provides comprehensive administrative support to the Aviation Institute Director, faculty, and staff in support of the Institute’s academic, student, and engagement activities.
• Assists with correspondence, scheduling, document preparation, records management, purchasing, personnel processes, and other administrative functions.
• Serves as a primary point of contact for students, families, University offices, industry partners, and visitors and helps coordinate activities across the Institute’s growing academic and flight-training operations.
• Coordinates travel arrangements and meetings.
• Maintains office records, files, supplies, equipment, calendars, and administrative processes to ensure workflow is efficient.

Education

Associate’s degree in business, accounting, administration, or a related field

Bachelor’s degree in a related field

Job description

GENERAL REQUISITION INFORMATION

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

EEO Statement

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title

Job Title Office Associate

Job Grade

AB13H

Division

Academic Affairs

College/Dept

College of Public Affairs & Community Service

Department

Aviation Institute

Requisition Number

2026-00327

FTE (full-time equivalency)

100

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Does the position provide the opportunity to work Remotely/Telecommuting?

No remote/telecommute opportunity

Appointment Term

12- 12/12 months

Is this position essential personnel according to the inclement weather policy?

No

Pay Information

$19.04 - $19.86

Pay Schedule

Hourly

FLSA Designation

Non-Exempt

Position Summary

This position provides administrative support to the Director and the faculty of the Aviation Institute in the development, implementation, and assessment of an extensive array of teaching, research, and engagement activities. Keen attention to detail, excellent organizational skills, and the ability to work efficiently and effectively on a variety of projects simultaneously and with minimal direct supervision are essential. Excellent communication and interpersonal skills as well as a commitment to working collaboratively with faculty and staff are critical.

Job Duties

Responsibility Area: Administrative Support

Duties:

Provides comprehensive administrative support to the Aviation Institute Director, faculty, and staff in support of the Institute’s academic, student, and engagement activities. Assists with correspondence, scheduling, document preparation, records management, purchasing, personnel processes, and other administrative functions. Serves as a primary point of contact for students, families, University offices, industry partners, and visitors and helps coordinate activities across the Institute’s growing academic and flight-training operations.

Percentage Of Time 20

Essential Function: Yes

Responsibility Area: Budget and Finance

Duties:

Provides administrative support for the Aviation Institute’s financial operations, including processing purchases, invoices, reimbursements, deposits, and other financial transactions. Assists the Director with monitoring and reconciling operating budgets, student fee accounts, development funds, grants, and other Institute accounts. Maintains appropriate financial documentation, assists with procurement processes, and works with University offices to ensure transactions are processed accurately and in accordance with University policies and procedures.

Percentage Of Time 20

Essential Function: Yes

Responsibility Area: Office Management

Duties:

Coordinates the day-to-day administrative operations of the Aviation Institute office and helps ensure an organized, professional, and student-focused environment. Maintains office records, files, supplies, equipment, calendars, and administrative processes and assists with coordinating facilities and technology needs. Responds to inquiries and directs students, faculty, staff, and visitors to appropriate resources while helping ensure effective communication and workflow throughout the Institute.

Percentage Of Time 10

Essential Function: Yes

Responsibility Area: Event Planning and Coordination

Duties:

Provides administrative and logistical support for Aviation Institute events and activities, including student events, advisory board meetings, industry and alumni activities, recruitment events, conferences, ceremonies, development activities, and other special programs. Assists with scheduling, facilities, catering, purchasing, invitations, registrations, materials, travel arrangements, and other event logistics. Coordinates with faculty, staff, University offices, vendors, and external partners to support successful events.

Percentage Of Time 20

Essential Function: Yes

Responsibility Area: Communications

Duties:

Supports internal and external communications for the Aviation Institute, including preparing and distributing correspondence, announcements, meeting materials, newsletters, and other communications. Assists with maintaining accurate and timely information for students, faculty, staff, University partners, and external stakeholders. Helps facilitate communication between the Institute’s academic and flight-training operations and supports communication related to events, student activities, industry partnerships, and other Institute initiatives.

Percentage Of Time 10

Essential Function: Yes

Responsibility Area: Faculty Coordination

Duties:

Provides administrative support to full-time and part-time faculty and instructional personnel in carrying out the Institute’s academic mission. Assists with faculty scheduling, course and instructional materials, meetings, hiring and personnel documentation, purchasing, reimbursements, and other administrative needs. Helps coordinate information among faculty, staff, academic programs, and flight-training operations and supports onboarding and administrative processes for new faculty and instructional personnel.

Percentage Of Time 10

Essential Function: Yes

Responsibility Area: Travel Support

Duties:

Coordinates and processes travel arrangements and related documentation for Aviation Institute faculty, staff, students, and approved guests in accordance with University policies and procedures. Assists with travel authorizations, transportation, lodging, registrations, reimbursements, and required documentation. Provides travel support for conferences, professional development, recruitment, industry engagement, student activities, Flight Team competitions, and other Institute-related travel.

Percentage Of Time 10

Essential Function: Yes

Required and Preferred Qualifications

Required Education

At least 2 years of college or an Associate’s degree in business, accounting, administration, or a related field.

Required Experience

At least 2 years of administrative or similar experience.

Required License/Certification

NA

Required Additional Qualifications

NA

Preferred Education

A Bachelor’s degree in a related field.

Preferred Experience

At least 2 years of administrative experience in a higher educational environment.

Preferred License/Certification

NA

Preferred Additional Qualifications

NA

Compliance Requirements

Credit Check

No

Motor Vehicle Licensing Validity Check

No

Pre-employment Physical Request and Assessment

No

Drug Screen

No

Supplemental Question

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have attained?
  • none
  • High School Diploma/GED
  • Associates Degree
  • Bachelors Degree
  • Master's Degree
  • Doctorate (PhD, MD,EdD, JD etc)