Office Associate

University Of Nebraska Omaha; Omaha (NE); Presencial; USD 25.000 - 39.000; Jornada completa

Descripción de la vacante

The University of Nebraska at Omaha is seeking an Office Associate for the Counseling Department. This on-site role provides complex administrative support to the department chair and faculty, handling calls, scheduling, budgets, reports, and filing systems.

The position requires strong Excel and Microsoft Office skills, professional communication with students and partners, and the ability to learn university systems quickly. On-site schedule is Monday–Friday, 8–5.

Formación

• This position requires four years of administrative office experience and proficiency with Microsoft Office applications.
• Strong organizational skills, data entry, and reporting abilities are essential.
• Preferred: a Bachelor’s Degree and experience in an academic department.

Responsabilidades

• Provide administrative support to the Department of Counseling and Chair; manage calls and emails.
• Prepare and monitor reports, assist with budgeting and filing systems.
• Coordinate scheduling, admissions-related tasks, and department events.
• Assist with graduate forms, petitions, and catalog materials as needed.

Conocimientos

Microsoft Excel

Microsoft Office

Communication skills

Interpersonal skills

Educación

High school diploma or equivalent

Bachelor’s Degree

Herramientas

Microsoft Office Suite

Outlook

Descripción del empleo

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

GENERAL REQUISITION INFORMATION

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title

Job Title Office Associate

Job Grade

Job Grade AB13H

Division

Division Academic Affairs

College/Dept

College/Dept College of Education, Health and Human Sciences

Department

Department Counseling

Requisition Number

Requisition Number 2026-00344

FTE (full-time equivalency) 100

Work Schedule

Work Schedule M-F 8-5 / varies

Does the position provide the opportunity to work Remotely/Telecommuting?

Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity

Appointment Term

Appointment Term 12- 12/12 months

Is this position essential personnel according to the inclement weather policy?

Pay Information

Pay Information commensurate with experience

Pay Schedule

Pay Schedule Hourly

FLSA Designation

FLSA Designation Non-Exempt

Position Summary

This position provides complex and responsible administrative support to the Department of Counseling in the College of Education. Work schedule is on site M-F 8-5; remote work is not availabe for this position. This position requires independent judgment; ability to prepare documents with minimal instruction; work with the department chair and faculty on requests, problem solve, work closely with all department faculty and staff. These responsibilities include answering and directing phone calls/emails, scheduling appointments, preparing reports, assistance in class scheduling, monitoring the department budget, and maintaining an appropriate filing system. Exceptional interpersonal skills, over the phone, in electronic communications, and in person, with students, faculty, alumni, community partners, and other leaders is necessary. Must be computer savvy and proficient in Microsoft Excel and other Office Applications, Outlook; must be able to quickly learn computer systems used by the University. Other duties as assigned by the department chair and/or COE Dean or his/her designee.

Job Duties

Responsibility Area:

Responsibility Area: Administrative and Budget support\

Duties:

Assist department chair and full-time faculty with administrative support. Manage website, meeting minutes, student list serve, recruitment materials, and Graduate Studies forms and petitions; monitor and prepare monthly reports for department budget; purchase of office, clinic, and educational supplies, fee accounts, professional development, comprehensive exam. Assist in the academic scheduling process; classes, faculty assignments, graduate catalog, and maintain appropriate filing system for department records, accreditation, student files and other requests as directed by the Chair or faculty. Works with the Dean’s office and other campus offices for information needed and requested for the department. Collects and organizes data as requested.

Percentage Of Time

Percentage Of Time 30

Essential Function: Yes

Responsibility Area:

Responsibility Area: Coordination of student admission process\

Duties:

Coordinate the admission process, update transcripts and certification/licensure requirements, and support students on inquiries regarding online application, registration, issue permits, maintain information on course enrollment, maintain and create database of information as needed related to students, ie background checks and files, graduation, and other needs. Helps organize new student orientation, supervisor training and other as needed.

Percentage Of Time

Percentage Of Time 30

Essential Function: Yes

Responsibility Area:

Responsibility Area: Special Reporting\

Duties:

Assist Chair, faculty and graduate assistants with special reports, travel arrangements, conference registrations, and travel reimbursements. Assist chair with schedule of meetings and events. Helps faculty with book orders and ensures books are ordered and syllabi collected each semester. Assists with tracking and organizing the RPT process with the chair.

Percentage Of Time

Percentage Of Time 15

Essential Function: Yes

Responsibility Area:

Responsibility Area: Management of PT Adjuncts\

Duties:

Coordinate the hiring of part time faculty, support and act as point of contact for part-time faculty be providing classroom materials as needed and any fundamental information to assist instruction. Oversee and initiate the hiring process and other tasks related to maintaining graduate assistants and student workers in the department. Collaborates and assists the clinical coordinator in the department’s Community Counseling Clinic for cross training purposes and coverage. Coordinates the opening of the office and office coverage. Assist with full time faculty workload and other reports as directed by the Chair.

Percentage Of Time

Percentage Of Time 15

Essential Function: Yes

Responsibility Area

Responsibility Area: Department Events and Special Projects\

Duties:

Facilitate the planning and preparations for department events and special projects; help coordinate with the student group CSI with any needs as directed by the faculty advisor.

Percentage Of Time

Percentage Of Time 10

Essential Function: Yes

Required and Preferred Qualifications

Required Education

High school diploma or equivalent

Required Experience

Four years of administrative office experience including proficiency with Microsoft Office applications and general office software.

Will consider a combination of education and work experience.

Required License/Certification

NA

Required Additional Qualifications:

NA

Preferred Education

Bachelor’s Degree

Preferred Experience

as above

Preferred License/Certification

NA

Preferred Additional Qualifications:

NNA

Compliance Requirements

Credit Check

Credit Check No

Motor Vehicle Licensing Validity Check

Motor Vehicle Licensing Validity Check No

Pre-employment Physical Request and Assessment

Pre-employment Physical Request and Assessment No

Drug Screen

Drug Screen No

Supplemental Question

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have attained?
  • none
  • High School Diploma/GED
  • Associates Degree
  • Bachelors Degree
  • Master's Degree
  • Doctorate (PhD, MD,EdD, JD etc)
• * Do you have four years of administrative office experience including proficiency with Microsoft Office applications and general office software?
  • Yes
  • No