Office Associate

Iowa Valley Community College District; Marshalltown (IA); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

health

dental

vision

life insurance

long-term disability

retirement plan

vacation

sick

staff development opportunities

Job summary

Iowa Valley Community College District in Marshalltown, IA is seeking a District Services Office Associate to provide high-level administrative support across Administration, IT, and Financial Services. You will manage confidential materials, coordinate meetings, and handle purchasing, reconciliations, and records for multiple departments.

You will support the Senior Director of Strategic Planning and Marketing and the CIO, work to maintain accurate documents, and help ensure efficient services

Qualifications

• Completion of an Associate’s degree is required.
• Experience can be substituted for education.
• Strong organizational and interpersonal skills are required.
• Attention to detail and technical aptitude are essential.
• Ability to problem solve and manage shifting priorities in a busy environment.
• Experience with Microsoft Windows and Microsoft Office 365 is preferred.

Responsibilities

• Provides administrative and operational support to the Senior Director of Strategic Planning & Marketing and Board Secretary, including entering requisitions and reconciling purchasing cards; prepares correspondence and materials; maintains department records.
• Provides administrative and operational support to the IT Department and CIO, including requisitions, purchase orders, invoices, and inventory records; assists with helpdesk coordination and IT training materials.
• Assists Financial Services with weekly accounts payable processes, including matching invoices to PO's and checks; maintains AP records.
• Assists other District Services staff as needed.
• Maintains professional communication and supports student learning by timely, accurate work.
• Performs other duties as assigned to support district services.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Technical aptitude

Problem solving

Priorities shifting

Education

Associate's degree

Tools

Microsoft Windows

Microsoft Office 365

Job description

Position

District Services Office Associate

Location

Marshalltown, IA

Job Id

951

# of Openings

1

Job Title

District Services Office Associate

Department

Administration

Reports To

Senior Director of Strategic Planning and Marketing

Job Classification

Non Exempt

Location

Iowa Valley Community College District, Marshalltown, IA

Summary

The purpose of this position is to provide high-level administrative support to ensure the efficient and effective operation of District Services departments, including Administration, Information Technology, and Financial Services. The role is responsible for managing confidential and time-sensitive materials, coordinating meetings and events, and performing a wide range of administrative functions such as purchasing, reconciliations, inventory management, and correspondence. This position provides direct support to the Senior Director of Strategic Planning & Marketing and the Chief Information Officer.

Job Responsibilities

• Provides administrative and operational support to the Senior Director of Strategic Planning & Marketing and Board Secretary. This includes entering requisitions, reconciling purchasing cards, running reports, preparing correspondence and other materials, and maintaining department records. Assists with preparing, organizing, and filing materials related to Board meetings and other Board activities. Provides administrative support for strategic planning, marketing, and other district-wide projects and initiatives. Assists with meetings, reports, correspondence, recordkeeping, and other duties as assigned.
• Provides administrative and operational support to the IT Department and CIO. This includes entering requisitions, processing purchase orders and invoices, reconciling purchasing cards, and following up on orders. Assists with answering the helpdesk phone, logging technology requests, and assigning requests to the appropriate IT staff. Helps maintain inventory records for computers and other IT equipment. Assists with developing and maintaining IT communications, documentation, and training materials. Assists with project work, meetings, reports, correspondence, and other duties as assigned.
• Assists Financial Services with the weekly accounts payable process including matching invoices to purchase orders and checks and filing and maintaining accounts payable records.
• Assists other District Services staff as needed.
• Works and communicates professionally with others in a timely manner. Performs in a manner which benefits student learning.
• Supports the overall success of the District by performing other duties as assigned.

Education and Experience

Completion of an Associate’s degree is required. Experience can be substituted for education.

Abilities

This position requires strong organizational and interpersonal skills, attention to detail, technical aptitude, the ability to problem solve, and the ability to work in an environment of shifting priorities and frequent interruptions. Along with these general characteristics, the position requires experience with Microsoft operating systems and Microsoft Office 365, along with other software and applications used as part of daily operations.

Base Wage

$13.62-$18.16 per hour -actual salary will be based on experience and education.

Benefit Information

• health
• dental
• vision
• life insurance
• long-term disability
• retirement plan
• vacation
• sick
• staff development opportunities

Note

Must be legally eligible to work in the United States without employer sponsorship.

Equal Opportunity Statement

Iowa Valley Community College District does not discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, actual or potential family, parental or marital status, or other protected classes. If you have questions or complaints related to compliance with this policy, please contact the District Equity Coordinator, 3702 S. Center Street, Marshalltown, IA 50158, 641-844-5523,[e-mail].