Administrative Assistant 4

Des Moines Area Community College; Ankeny (IA); On-site; USD 37,000 - 41,000; Full time

Job summary

Des Moines Area Community College is seeking an experienced administrative assistant to support the Operations department and executive-level activities. The role handles payroll-related tasks, budgeting, scheduling, and cross‑department coordination.

The position requires strong communication, customer service, and Microsoft Office skills, with a track record in fast-paced educational environments. Monday–Friday day hours in Ankeny, IA, with a comprehensive set of HR and campus resources.

Qualifications

• High school diploma or equivalent.
• Four years of clerical or general office experience.
• Post-secondary education may substitute for up to one year of the required experience.
• Strong customer service experience and communication skills.
• Proficient with Microsoft applications to create/manipulate spreadsheets, extract data, produce reports and PowerPoint presentations.

Responsibilities

• Serve as liaison between administrator, staff, and external agencies.
• May serve as office manager supervising work study or non-regular employees.
• Prepare and process personnel and payroll documents; monitor leave usage.
• Process work orders, purchase orders, expense reports and pays; order supplies.
• Greet visitors, screen calls, schedule appointments and arrange travel.
• Assist in budget preparation; monitor expenditures and perform transfers.
• Prepare correspondence, minutes, reports, and maintain files.
• Support VP of Operations in facilities management and coordination.

Skills

Customer service

Communication skills

Time management

Microsoft Office

Data extraction

PowerPoint

Spreadsheet skills

Education

High school diploma or equivalent

Job description

Please see Special Instructions for more details.

Position Information

Job Title

Campus

Job Number

Job Number 27-C05

Employment Date

Employment Date As soon as possible.

Job Category

Job Category Support Staff Positions

Application & Position Contact Information

Human Resources at [phone] or [e-mail] for information concerning the application process. Abby Zegers at [phone] or [e-mail] for information concerning the position or your status once the position has closed.

Salary Information

HIRING RANGE : $27.06-$29.45 per hour based on experience. Pay Grade: CI

Job Summary

Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the Operations department in carrying out responsibilities. This position deals almost exclusively with executive-level, institution-wide issues.

Essential Functions

Serve as liaison between the administrator, internal departmental staff and college departments, and external agencies, stakeholders, and other organizations. May serve as an office manager providing work direction to work study, student and/or non-regular employees.

Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.

Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.

Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.

Compose or prepare correspondence, minutes, reports, statistical documents, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational paper and electronic files. Provide support to, or maintain databases for, institutional committees or institution-wide activities.

Support the Vice President of Operations in the management of College facilitates including rental arrangements, scheduling, communication, filing, and reconciling.

Required Qualifications

High school graduate or equivalent. Four years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester hours are equivalent to six months of experience). Strong customer service experience. Strong communication skills. Ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds. Adept at using Microsoft applications to create and manipulate spreadsheets, extract data from information systems and databases to produce reports, develop PowerPoint presentations, and other documents.

Desired Qualifications

At least two years of executive administrative support in an educational institution. Post-secondary education. Experience with organizing and scheduling meetings. Exceptional people skills with ability to communicate clearly and respectfully. Experience and commitment to working with varied populations. Ability to handle multiple projects and meet deadlines in a fast-paced work environment. Demonstrated ability to work independently and as a team player.

Physical Requirements

Constant:

• Sit

Occasional:

• Lift Floor to Waist < 10 lbs
• Carry < 10 lbs x 100 ft
• Push/pull horizontal 10 lbs x 18 in
• Lateral Pinch
• Forward reach
• Crouch
• Neck Flexion, Extension & Rotation
• Fine Motor Coordination
• Hand & Foot Coordination
• Stand
• Ability to be Mobile

Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.

Physical Demand Category

Physical Demand Category Light

Post offer, Pre-Employment Physical Test

Post offer, Pre-Employment Physical Test N/A

Work Schedule

Monday-Friday, day hours.

Posting Date

Posting Date 10/05/2026

Deadline for Submitting Applications

Deadline for Submitting Applications 10/22/2026

Open Until Filled No

Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law. Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Executive Campus Dean’s office, the Executive Academic Deans’ office, the Judicial Officer, or the EEO /AA Officer, Human Resources https://www.dmacc.edu/hr/index.html. ADA questions and concerns may be directed to the Section 504/ ADA Coordinator at 2006 S. Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone [phone], [e-mail]. Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: [phone], FAX : [phone], TDD 800-877-8339, Email: OCR [e-mail].

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please describe your philosophy of customer service. How does this philosophy fit within the context of higher education? (Please answer in 250 words or less)

  (Open Ended Question)

• * Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used.

  (Open Ended Question)

• * Please provide two examples of how you have improved systems or operations in the workplace. Describe why the improvement was warranted and your role in facilitating the changes.

  (Open Ended Question)

• * Please describe your knowledge of computer software applications and your experience using computer information systems. How have you used such applications/systems to generate reports, inform decision-making, and manage work? (Please answer in 250 words or less)

  (Open Ended Question)

• * How did you learn about this job opening?
  • DMACC Employee Referral
  • Friend/Relative
  • Indeed.com
  • TeachIowa.gov
  • HigherEdJobs
  • The Chronicle of Higher Education
  • Inside Higher Ed
  • LinkedIn
  • Iowa Workforce Development
  • DMACC Website
  • DMACC Applicant Job Alert Email
  • Other
• * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
  • Yes
  • No (If no, please return to the application and complete all additional information.)