Office Associate

Sauk valley community college; Chester, Northern (IL, KY); Hybrid; USD 36,000 - 42,000; Full time

Job summary

The Illinois Department of Human Services is hiring an Office Associate at the Chester Mental Health Center located in Chester, IL to perform specialized clerical and keyboarding tasks for the Worker’s Compensation Coordinator and other facility departments. Gathers documents and inputs inventory items from requisitions and receiving reports.

Serves as back-up to payroll and other business office functions.

Qualifications

• Requires completion of high school.
• Two years of office experience required.
• Ability to keyboard accurately at 45 wpm.

Responsibilities

• Performs a variety of clerical and keyboarding functions for the facility.
• Inputs inventory items from requisitions and receives reports.
• Back-up to payroll/timekeeping with personnel services duties.
• Sorts mail and supports other office duties as needed.

Skills

Office experience

Typing 45 wpm

Education

High school diploma

Job description

Illinois Department of Human Services (Office Associate)

Working with the State of Illinois is a testament to the values of compassion, equity,and dedication that define our state. Whether you’re helping to improve schools, protectour natural resources, or support families in need, your part of something biggerthat touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life andyour schedule—flexible jobs that provide the gold standard of benefits. Our employeescan take advantage of various avenues to advance their careers and realize their dreams.Our top-tier benefits and great retirement packages can help you build a rewardingcareer and lasting future with the State of Illinois.

Position Overview

The Division of Behavioral Health and Recovery is seeking to hire an Office Associatefor the Chester Mental Health Center located in Chester, Illinois to perform a varietyof complex specialized keyboarding and clerical functions for the Worker’s CompensationCoordinator and other facility departments. Gathers documents pertaining to service-connectedinjuries for review by the Worker’s Compensation Coordinator. Inputs all inventorieditems from requisitions, items received as recorded on receiving reports and costadjustments for received items. Utilizes a personal computer or typewriter to keyboard/typegeneral correspondence, reports, etc. to Serves as back-up to the various businessoffice departments. Sorts all incoming facility mail.

Essential Functions

• Performs a variety of complex specialized keyboarding and clerical functionsfor the facility.
• Inputs all inventory items from requisitions.
• Utilizes a personal computer or typewriter to keyboard/type general correspondence,reports, etc.
• Serves as back-up to the payroll/timekeeping office with various functionsin areas of Personnel Services, including employee schedules.
• Sorts all incoming facility mail.
• Performs other duties as required or assigned which are reasonably withinthe scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completionof high school.
• Requires two (2) years of office experience.
• Requires ability to keyboard accurately at 45 wpm.

Conditions of Employment

• Requires ability to utilize commonly used manual and automated office equipment.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreationaluse under Illinois Law.

* All conditions of employment listed are incorporated and related to any of the jobduties listed in the job description.