Office Administrator III (Option 2- Keyboarding)

Publix Super Markets; Honolulu (HI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Pension program

Health insurance

Dental & Vision Insurance

Life insurance

Paid personal days

Paid sick days

Vacation days

Maternity/Paternity leave

Deferred compensation

Tuition reimbursement

PSLF eligibility

Bilingual differential

Job summary

The Illinois Department of Human Services, Ludeman Developmental Center in Park Forest, IL, seeks an Office Administrator III to direct payroll preparation and timekeeping activities.

You will supervise staff, ensure accurate deductions, respond to retirement inquiries, and train on timekeeping procedures; the role requires attention to detail and reliability.

Qualifications

• Two years of study at secretarial/business college and one year of office experience, or high school with three years Office Assistant experience.
• Ability to keyboard accurately at 30 words per minute.

Responsibilities

• Directs and assigns activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.
• Serves as a working supervisor.
• Verifies appropriate deductions and revocations are made to Payroll system when authorized by the employee.
• Responds to inquiries related to the Retirement System.
• Answers questions regarding payroll/timekeeping matters.
• Provides in-service training regarding timekeeping procedures.
• Performs other duties as required or assigned within the scope of duties.

Skills

Typing 30 wpm

Education

Secretarial/business college + 1 year office experience

High school + 3 years Office Assistant experience

Tools

Microsoft Word

Excel

Job description

Position Overview

The Division of Developmental Disabilities is seeking to hire an Office Administrator III for the Ludeman Developmental Center located in Park Forest, Illinois to direct and assign activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.

Job Responsibilities

• Directs and assigns activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.
• Serves as a working supervisor.
• Verifies appropriate deductions and revocations are made to Payroll system when authorized by the employee.
• Responds to inquiries related to the Retirement System.
• Answers questions regarding payroll/timekeeping matters.
• Provides in-service training regarding timekeeping procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience, or completion of high school and three (3) years of Office Assistant experience, or three (3) years independent business experience.
• Ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Five (5) years of experience monitoring, entering and directing the processing and/or transmitting of payroll data for a public or private organization.
• Three (3) years of experience supervising staff, assigning and reviewing work, providing guidance and training for a public or private organization.
• Three (3) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Three (3) years of experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi‑tasking multiple projects.
• Three (3) years of experience utilizing office procedures and programs for a public or private organization.
• Five (5) years of basic proficiency using personal computers, including Microsoft Word and Excel.

Conditions of Employment

• Ability to utilize office equipment, including personal computers.
• Ability to work after business hours, weekends and holidays.
• Ability to travel in the performance of job duties.
• Pass the IDHS background check.
• Pass a drug screen for drugs prohibited from recreational use under Illinois Law.
• *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours and Location

Work Hours: 8:00am – 4:30pm, Monday – Friday.

Fiscal Work Location: 114N Orchard Dr, Park Forest, IL60466‑1200.

Benefits Summary

• A Pension Program.
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance.
• 3 Paid Personal Business Days annually.
• 12 Paid Sick Days annually (Sick days carry over from year to year).
• 10–25 Days of Paid Vacation time annually – 10 days in year one of employment.
• 10 Weeks Paid Maternity/Paternity Leave.
• Deferred Compensation Program – a supplemental retirement plan.
• Optional Pre‑Tax Programs such as MCAP, DCAP.
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.
• 5% Salary Differential for Bilingual Positions.
• Commuter Savings Program (Chicago only).

Agency Overview

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is to provide equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.