Office Assistant V - PH

Pitt County Government; Greenville (NC); On-site; USD 25,000 - 39,000; Full time

Job summary

Pitt County Government in Greenville, NC seeks a detail-driven Administrative Assistant to perform technical clerical and routine administrative duties within the Administrative Division. The role supports the Deputy Human Services Director, program coordinators, and administration staff, answering phones, entering data, processing travel requests, and preparing reports and correspondence.

Candidates should have a high school diploma and at least three years of office/secretarial experience or

Qualifications

• Graduation from high school or equivalent with clerical experience.
• Strong grammar, proofreading and office terminology.
• Ability to analyze data and manage multiple tasks.

Responsibilities

• Answer telephones, handle inquiries, and direct callers as needed.
• Enter data for Administrative Division programs and maintain records.
• Prepare, issue, and distribute reports and correspondence.
• Process travel requests and other administrative transactions.
• Assist with vital records processing and electronic backups.

Skills

Data analysis

Record keeping

Office administration

Communication skills

Planning & scheduling

Staff supervision

Education

High school diploma or equivalent

Two-year secretarial/business program (optional)

Job description

This position performs technical clerical, routine administrative duties in the administrative division. This position makes administrative decisions based on knowledge of the department programs, procedures, laws and regulations. Work involves assisting the Deputy Human Services Director, Program Coordinators, Administration staff member and may include interaction with the public in providing information, preparing and issuing reports and receiving and processing of documents. Employee is responsible for answering the telephone, entering data pertaining to the Administrative Division programs, serve as a back for processing vital records, processing travel request and other activities in the computerized files, maintaining an electronic financial back up system and preparing a variety of records, reports, documents and correspondence. This employee may prepare weekly and monthly reports and performs other duties as assigned. This employee reports to the Deputy Human Services Director.

Substantive knowledge of office or work unit procedures, methods and practices. Substantive knowledge of office process and procedures and ability to apply them in the analysis of information and in decisionmaking. Substantive knowledge of and ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports and materials. Considerable ability to record, compile, summarize, and analyze data. Ability to plan, prioritize, organize and review administrative and/or office work flow and procedures. Ability to communicate effectively both orally and in writing. Ability to plan and coordinate a volume and variety of appointments, meetings, conferences and workshops. Ability to interpret and explain office rules and regulations.. Ability to exercise judgment and discretion in problem situations. Ability to answer inquiries independently and coordinate a variety of resources in acquiring information. Ability to train and manage a group of subordinate employees.

Graduation from high school and demonstrated possession of knowledges, skills and abilities gained through at least three years of office assistant/secretarial experience; or completion of a two-year secretarial science or business administrative program with one year of experience as described above; or an equivalent combination of training and experience.