Office Assistant V

Greenville-Pitt County Chamber of Commerce; Greenville (NC); On-site; USD 41,000 - 65,000; Full time

Job summary

Pitt County Government is seeking an Office Assistant V to perform technical clerical and routine administrative duties in the administrative division. This role supports the Deputy Human Services Director, coordinates data entry, records processing, and prepares various reports for internal use.

Responsibilities include answering the phone, handling travel requests, maintaining electronic records backups, and providing information to the public.

Qualifications

• Graduation from high school and demonstrated possession of knowledges, skills and abilities gained through at least three years of office assistant/secretarial experience; or completion of a two-year secretarial science or business administrative program with one year of experience as described above; or an equivalent combination of training and experience.

Responsibilities

• Answer inquiries by phone and in person, routing to appropriate staff.
• Enter data pertaining to Administrative Division programs and maintain electronic records backup systems.
• Prepare weekly and monthly reports and other related documents.
• Process vital records and travel requests, and assist with processing of documents.
• Prepare correspondence and reports for distribution to staff and public.
• Interact with the public when information is requested and provide information as needed.

Skills

Clerical office tasks

Data entry

Communication

Record keeping

Report preparation

Education

High school diploma or equivalent

Secretarial/business program

Tools

Computerized records system

Travel request processing system

Job description

OFFICE ASSISTANT V

Salary Range: $41,274- $65,235

Primary Purpose of Position

This position performs technical clerical, routine administrative duties in the administrative division. This position makes administrative decisions based on knowledge of the department programs, procedures, laws and regulations. Work involves assisting the Deputy Human Services Director, Program Coordinators, Administration staff member and may include interaction with the public in providing information, preparing and issuing reports and receiving and processing of documents. Employee is responsible for answering the telephone, entering data pertaining to the Administrative Division programs, serve as a back for processing vital records, processing travel request and other activities in the computerized files, maintaining an electronic financial back up system and preparing a variety of records, reports, documents and correspondence. This employee may prepare weekly and monthly reports and performs other duties as assigned. This employee reports to the Deputy Human Services Director.

Knowledge, Skills, and Abilities

Substantive knowledge of office or work unit procedures, methods and practices. Substantive knowledge of office process and procedures and ability to apply them in the analysis of information and in decision making. Substantive knowledge of and ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports and materials. Considerable ability to record, compile, summarize, and analyze data. Ability to plan, prioritize, organize and review administrative and/or office work flow and procedures. Ability to communicate effectively both orally and in writing. Ability to plan and coordinate a volume and variety of appointments, meetings, conferences and workshops. Ability to interpret and explain office rules and regulations. Ability to exercise judgment and discretion in problem situations. Ability to answer inquiries independently and coordinate a variety of resources in acquiring information. Ability to train and manage a group of subordinate employees.

Minimum Education and Experience

Graduation from high school and demonstrated possession of knowledges, skills and abilities gained through at least three years of office assistant/secretarial experience; or completion of a two-year secretarial science or business administrative program with one year of experience as described above; or an equivalent combination of training and experience.

Position # 611322

Closing Date: 11/06/2026 at 5:00 pm

Pitt County is an Equal Opportunity Employer

Contact Information:
Pitt County Government Human Resources
1717 W. 5 th Street
Greenville, NC 27834
252-902-3051
Jobline: 252-902-1001
www.pittcountync.gov