Office Assistant (Trauma-Informed Care Setting)

Coastal Horizons; Shallotte (NC); On-site; USD 29,000 - 42,000; Full time

Job summary

Coastal Horizons in Shallotte, NC is seeking an Office Assistant to provide front desk coverage and administrative support. The role requires welcoming clients, handling calls, scheduling, and confidential handling of sensitive information in a trauma-informed environment.

The position supports therapists and staff, processes payments, and assists with billing. A high school diploma and clerical experience are expected, with flexibility in schedule and proficiency in MS Office.

Qualifications

• High school diploma or equivalent (business coursework preferred).
• Minimum of two years of clerical or administrative experience.
• Experience with third-party medical billing preferred.
• Ability to work a flexible schedule.
• Strong organizational, communication, and computer skills.
• Ability to interact professionally and compassionately with diverse populations in a trauma-informed environment.

Responsibilities

• Provide front desk coverage and greet clients respectfully.
• Answer phones and assist callers with discretion.
• Conduct appointment reminder calls and schedule therapist appointments.
• Check in new clients and review required paperwork.
• Maintain filing of client documentation.
• Collect and post client payments; assist with billing as assigned.
• Maintain confidentiality of client information.
• Handle mail distribution and office supply orders.
• Support daily operations of the Shallotte office.

Skills

Front desk operations

Communication skills

Organizational skills

Trauma-informed approach

Education

High school diploma or equivalent

Business coursework preferred

Two years clerical/administrative experience

Tools

Medical billing software

MS Office

Job description

Coastal Horizons – Office Assistant

The Office Assistant performs a variety of administrative and front desk support functions while helping maintain a welcoming, safe, and supportive environment for clients, staff, and visitors. This position requires the ability to interact with individuals who may have experienced trauma, substance use disorders, or behavioral health challenges, using principles of trauma-informed care, including empathy, confidentiality, cultural sensitivity, and professionalism.

Location:

On-site

City/State/County:

Shallotte, NC Brunswick County

Schedule:

Full Time

Postion Highlights

• Provide front desk coverage and greet clients in a respectful, supportive manner
• Answer phones and assist callers with professionalism and discretion
• Conduct appointment reminder calls
• Schedule appointments for therapists, counselors, and other staff
• Check in new clients and review required paperwork
• Maintain accurate filing of client documentation
• Collect and post client payments; assist with third-party billing as assigned
• Maintain strict confidentiality of all client information
• Pick up and distribute incoming mail
• Print SAIOP certificates
• Place orders for office supplies
• Enroll patients into services for the expanded dosing program
• Support daily operations of the New Hanover office and perform other duties as assigned
• This position is subject to OSHA regulations regarding bloodborne pathogens due to potential exposure to bodily fluids.

Required Education & Qualifications

• High school diploma or equivalent (business coursework preferred)
• Minimum of two (2) years of clerical or administrative experience, or equivalent combination of education and experience
• Experience with third-party medical billing preferred
• Ability to work a flexible schedule
• Strong organizational, communication, and computer skills
• Ability to interact professionally and compassionately with diverse populations in a trauma-informed environment

Additional Informaiton

• Work in a collaborative, mission-driven behavioral health setting
• Support services that help individuals and families recover and thrive
• Contribute to a safe, respectful, and inclusive client experience

Salary & Benefits

• Competitive compensation based upon experience
• Comprehensive medical, dental, and vision insurance
• Educational loan repayment programs and career growth opportunities
• Retirement savings plan (401k)
• Generous paid time off, rollover hours, and 14 paid holidays
• Employee engagement activities, resource groups, and diversity events

Request For Accomidations

If you require an accommodation during the application process, please contact us at [e-mail].

We look forward to reviewing your application!

EEO STATEMENT

Coastal Horizons is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.