Office Assistant Technology Company

Straightedgetech; Corpus Christi (TX); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Competitive Pay

Medical Insurance

Dental Insurance

Vision Insurance

PTO

Parental Leave

Retirement Plan

Gym Membership

Job summary

Straight Edge Technology is seeking an Office Assistant to manage day-to-day administrative and facilities operations, ensuring the offices stay organized, stocked, and welcoming. Reporting to the Chief of Staff, you’ll own routine tasks, including supplies, vendor coordination, mail, fleet maintenance, and event support.

The ideal candidate is highly organized, dependable, and proactive, with a willingness to learn and grow within the Administrative team.

Qualifications

• High school diploma or equivalent.
• Experience in office administration or similar role preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and recurring tasks.
• Able to work independently and recognize when routine tasks need attention.
• Proficient with Microsoft Office apps (Outlook, Word, Excel).
• Willingness to learn company systems and processes.
• Professional and dependable with confidential information.

Responsibilities

• Take ownership of day-to-day organization and office readiness.
• Maintain supplies, vendor coordination, and facility services.
• Coordinate routine building maintenance and fleet needs.
• Receive, organize, and distribute mail and deliveries.
• Assist with meeting and event support and onboarding logistics.
• Support Chief of Staff and other departments with admin tasks.

Skills

Organizational skills

Time management

Detail-oriented

Communication skills

Multi-tasking

Independent worker

Confidentiality

Valid driver's license

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Word

Job description

TheOfficeAssistant is responsible for supporting the day-to-day administrative and operational needs of Straight Edge Technology and helping ensure ouroffices remain organized, stocked, welcoming, and running efficiently.

Reporting to the Chief of Staff, this position takes ownership of routineofficeoperations, includingofficeand kitchen supplies, building and vendor coordination, company vehicle maintenance, deliveries and shipments, meeting and event support, and other recurring administrative responsibilities.

This position is designed for an individual who wants to learn and grow within the organization. As theOfficeAssistant develops a stronger understanding of the company and demonstrates ownership, reliability, and accuracy, there will be opportunities to take on additional responsibilities and grow within the Administrative team.

The ideal candidate is highly organized, dependable, detail-oriented, proactive, and willing to jump in wherever needed. This individual recognizes what needs attention, takes ownership, and follows responsibilities through to completion without requiring constant direction.

Essential Duties & Responsibilities

Office & Facilities Operations

• Take ownership of the day-to-day organization, readiness, and general operation of theoffice.
• Maintain kitchen and breakroom supplies, including groceries, beverages, coffee, snacks, paper goods, utensils, and other necessities.
• Maintain paper goods and supplies for common areas and restrooms.
• Monitorofficesupply inventory across company locations and proactively reorder supplies as needed.
• Maintain organizedofficesupply, storage, and spare equipment areas.
• Coordinate routine building and facility services, including cleaning, lawn care, extermination, dumpster service, and HVAC maintenance.
• Communicate withofficevendors and service providers and coordinate scheduled services as needed.
• Identify routine maintenance or repair needs and coordinate service with the appropriate vendor.
• Assist with the administration and coordination of the building security system.
• Receive, organize, and distribute incoming packages and deliveries.
• Coordinate outgoing mail, shipments, courier pickups, and other deliveries as needed.
• Coordinate equipment recycling and disposal across company locations.
• Help ensureoffices, conference rooms, kitchens, common areas, and other shared spaces are organized, stocked, and ready for employees and visitors.

Employee & Administrative Support

• Provide general administrative support to the Chief of Staff and other departments as assigned.
• Coordinate employee lunches, including ordering, pickup, setup, and cleanup.
• Assist with employee celebrations, appreciation activities, internal meetings, and company events.
• Coordinate routine employee requests forofficesupplies, company materials, and other administrative needs.
• Maintain the companyofficemap and relatedofficeinformation.
• Order business cards, company apparel, and other approved employee materials.
• Coordinate employee headshots and related scheduling.
• Assist with new-hireofficepreparation, including ordering and coordinating desk equipment, supplies, and other approved materials.
• Coordinate new-hire first-day lunches and other assigned onboarding logistics.
• Assist with maintaining administrative records, files, forms, and documentation.
• Assist with data entry, document preparation, scanning, filing, and record organization.
• Track assigned administrative items and follow through to completion.
• Assist with special projects and additional administrative responsibilities as assigned.

Fleet Administration

• Coordinate routine maintenance for company vehicles.
• Schedule oil changes, tire rotations, repairs, inspections, and other required vehicle services.
• Track upcoming routine maintenance needs and help ensure services are completed on schedule.
• Process company vehicle registration renewals and maintain related documentation.
• Maintain organized records related to company vehicle maintenance and registration.

Meeting & Event Support

• Prepare conference rooms and common areas for meetings and company activities.
• Coordinate food, beverages, supplies, and other logistical needs for internal meetings.
• Assist with setup and cleanup for employee and company events.
• Provide logistical support for approved internal and external events as assigned.
• Coordinate event-related orders, deliveries, supplies, and materials.
• Assist with event registrations, reservations, attendee lists, and other administrative logistics as needed.

Qualifications

• High school diploma or equivalent required.
• Previousofficeadministration, administrative support, customer service, or similar experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and recurring responsibilities.
• Ability to work independently and recognize when routine tasks require attention.
• Comfortable communicating and following up with employees, vendors, and service providers.
• Proficiency with MicrosoftOfficeapplications, including Outlook, Word, and Excel.
• Ability and willingness to learn company systems, software, and processes.
• Professional, dependable, and able to appropriately handle confidential company and employee information.
• Valid driver's license and reliable transportation for local errands, pickups, and purchases.

Physical Requirements

• Ability to perform generalofficeand administrative duties for extended periods.
• Ability to move throughout theofficeto monitor supplies, common areas, deliveries, and other operational needs.
• Ability to occasionally lift, carry, and moveofficesupplies, groceries, packages, and other materials.
• Ability to travel locally forofficeerrands, pickups, purchases, and company vehicle needs.

Position Expectations

TheOfficeAssistant is expected to take ownership of the recurring administrative and operational details required to keep the company'soffices running smoothly.

Success in this role means recognizing routine needs before they become problems, maintaining appropriate inventory levels, keeping recurring services and responsibilities on schedule, communicating effectively, and following tasks through to completion.

The goal of this position is not simply to complete tasks as they are assigned, but to develop ownership of established responsibilities so that leadership and other team members can rely on these functions being handled consistently and effectively.

Growth & Development

TheOfficeAssistant will be an important member of the Administrative team and will work with multiple departments throughout the organization.

While the initial focus will beofficeoperations, administrative support, logistics, fleet coordination, and event support, the position is intended to provide opportunities for professional growth.

As the individual demonstrates initiative, reliability, accuracy, and a strong understanding of company processes, they may take on additional administrative and operational responsibilities and special projects.

Straight Edge Technology is looking for someone who wants to learn, grow, and become a trusted member of the team.

• Competitive Pay
• Company subsidized medical, dental and vision insurance
• PTO
• Paid parental leave
• Company Retirement Plan
• Subsidized Gym Membership