Office Assistant / Receptionist

Centrillium Holdings LLC; Oklahoma; On-site; USD 30,000 - 42,000; Full time

Job summary

Centrillium Protein is seeking an Office Assistant / Receptionist to manage the front desk, greet visitors, and support administrative tasks. You will ensure proper entry procedures, maintain visitor logs, and assist HR with communications while upholding GMP and safety requirements.

The role emphasizes confidentiality, multi-tasking, and proficient use of MS Office in a busy plant environment. A high school diploma or GED is preferred.

Qualifications

• Professional, friendly, and effective verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities in a busy environment.
• Computer proficiency, including email, Microsoft Office, and data entry.
• Demonstrated ability to maintain confidentiality.
• Must be able to sit or stand for extended periods.

Responsibilities

• Greet and welcome visitors, vendors, applicants, and guests in a professional manner.
• Determine the purpose of each visit and contact the appropriate employee or department.
• Ensure all visitors complete required plant entry procedures.
• Monitor the reception area and report unusual or unauthorized activity.
• Maintain accurate visitor records and logs.
• Answer and direct incoming phone calls professionally.
• Take accurate messages and relay them promptly to the appropriate employee.
• Receive, sort, and distribute incoming mail and packages.
• Assist with filing, scanning, copying, and general office organization.
• Maintain front desk forms, logs, and records.
• Support HR and management with administrative tasks as needed.
• Assist with employee communications and distribution of company notices.
• Maintain strict confidentiality of company and employee information.
• Follow all company GMP, food safety, safety, and security requirements.
• Ensure visitors receive and follow required PPE and plant entry requirements.
• Prevent unauthorized individuals from entering restricted production areas.
• Follow visitor and contractor procedures.

Skills

Interpersonal skills

Verbal & written communication

Organizational skills

Multitasking

Data entry

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Position Summary

The Office Assistant / Receptionist is responsible for managing the front desk and serving as the first point of contact for employees, visitors, vendors, drivers, applicants, and guests entering the facility. This position provides professional customer service while supporting visitor control, communication, and general administrative functions.

The position plays an important role in maintaining a professional, organized, and secure front office while ensuring visitors follow all applicable company, safety, GMP, and food safety requirements.

Key Responsibilities

• Greet and welcome visitors, vendors, applicants, and guests in a professional manner.
• Determine the purpose of each visit and contact the appropriate employee or department.
• Ensure all visitors complete required plant entry procedures.
• Monitor the reception area and report unusual or unauthorized activity.
• Maintain accurate visitor records and logs.
• Answer and direct incoming phone calls professionally.
• Take accurate messages and relay them promptly to the appropriate employee.
• Receive, sort, and distribute incoming mail and packages.
• Assist with filing, scanning, copying, and general office organization.
• Maintain front desk forms, logs, and records.
• Support HR and management with administrative tasks as needed.
• Assist with employee communications and distribution of company notices.
• Maintain strict confidentiality of company and employee information.
• Follow all company GMP, food safety, safety, and security requirements.
• Ensure visitors receive and follow required PPE and plant entry requirements.
• Prevent unauthorized individuals from entering restricted production areas.
• Follow visitor and contractor procedures.

Required Qualifications

• High school diploma or GED preferred.
• Professional, friendly, and effective verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities in a busy environment.
• Computer proficiency, including email, Microsoft Office, and data entry.
• Demonstrated ability to maintain confidentiality.
• Must be able to sit or stand for extended periods.
• Must be able to lift and carry up to 30 pounds (mail, packages, office supplies).

Preferred

• High school diploma or GED.
• Previous front desk, administrative, or customer service experience.
• Valid driver's license (required for occasional local errands on behalf of the company).
• Bilingual English/Spanish.

Centrillium Protein is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.