Bilingual Administrative/ Receptionist

Altman Specialty Plants; Granville (IL); On-site; USD 25,000 - 29,000; Full time

Job summary

Altman Specialty Plants in Grainville, IL is seeking an Administrative/Receptionist to provide professional front-office and administrative support, serving as the main contact for calls, visitors, and deliveries while assisting HR tasks. This Full Time Exempt position offers an hourly wage of $18.00–$21.00.

The role requires strong organization, excellent communication, attention to detail, and the ability to multi-task in a fast-paced environment; 1–2 years of admin experience is preferred and

Qualifications

• 1–2 years of administrative experience is required.
• Strong verbal and written communication skills.
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls and assist employees with questions.
• Greet visitors and provide front-office support.
• Receive, organize, and distribute mail, packages and deliveries.
• Maintain office supplies inventory and reorder as needed.
• Assist with new hire orientations and HR-related tasks.
• Support weekly tailgate safety meetings and administrative duties for HR.
• Support company operations and other duties as assigned.

Skills

Excellent communication

Attention to detail

Organizational skills

Multi-tasking

Excel proficiency

Team player

Admin experience 1-2 yrs

Tools

Pivot tables

Excel

Report generation

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Exempt Grainville, IL, US

3 days ago Requisition ID: 2345

Salary Range: $18.00 To $21.00 Hourly

Job Type:Full time

Job Summary:

The Administrative/Receptionist is responsible for providing professional front-office and administrative support to ensure the smooth and efficient operation of the office. This position serves as a primary point of contact for incoming calls, visitors, employees, packages, and deliveries while assisting with day-to-day administrative needs. The Administrative/Receptionist also provides support to the Human Resources Department with new hire orientations, weekly tailgate meetings, employee assistance, and various HR-related tasks and projects as needed. This role requires strong organization, communication, professionalism, and the ability to effectively manage multiple responsibilities while providing dependable support to employees and management.

Duties & responsibilities include but are not limited to:

• Answer and direct incoming phone calls and assist employees with general questions and requests.
• Greet visitors and provide professional front-office support.
• Receive, organize, and distribute incoming packages, mail, and deliveries.
• Maintain inventory of office supplies and communicate when supplies need to be reordered.
• Assist with new hire orientations, including preparing materials and helping ensure new employees receive necessary information and resources.
• Assist with weekly tailgate safety meetings by preparing materials, coordinating attendance, and providing administrative support.
• Assist with company deliveries and other general office-related tasks as needed.
• Provide administrative support to the Human Resources Department, including assisting with various HR projects, paperwork, employee needs, and other duties as assigned.
• Support daily office operations and perform additional administrative duties as necessary to ensure the office and HR department operate efficiently.
• Conduct periodic emergency evacuation drills and ensure training is completed for emergency evacuation plans.
• Maintain records of all work-related injuries/illnesses and ensure reports are completed and submitted timely.
• Monitoring, maintaining inventory and ordering PPE.
• Other duties as assigned by management.

Required skill set:

• Excellent verbal and written communication skills
• Analytical focus with high attention to detail.
• Self-starter with strong organizational skills, ability to multi-task and work independently.
• Strong working knowledge of Excel, pivot tables, and report generation
• Genuine love of plants and respect for all people.
• Flexible, open mind & willingness to learn is a dynamic fast paced work environment.
• 1-2 years of Admin experience (Required)