Receptionist

Latitude 36 Foods, Llc; Fairfield, Olde West Chester (OH, OH); On-site; USD 33,000 - 39,000; Full time

Job summary

Latitude 36 Foods, located in Fairfield, OH, is seeking an on-site Administrative Assistant reporting to the Plant HR Manager. The role requires greeting visitors, handling clerical tasks, scheduling, mail logistics, and reception duties in a fast-paced environment.

The ideal candidate has a high school diploma, 1-2 years of administrative experience, and solid Microsoft Office/Outlook skills while maintaining confidentiality and professionalism.

Qualifications

• Minimum high school diploma; college degree a plus.
• 1-2 years administrative experience required.
• Intermediate skills in Microsoft Office and Outlook.

Responsibilities

• Greet all visitors with a friendly, professional demeanor and ensure proper guest protocols.
• Assist with clerical tasks: scheduling, records, mail, phones, supplies, and reception upkeep.
• Accept mail and deliveries and route to appropriate recipient.
• Manage conference room schedules and support meeting leaders with breakfast/lunch coordination.
• Coordinate with regulatory inquiries and maintain confidentiality of information.
• Provide administrative support to VP of Engineering/Plant Manager; assist HR duties as assigned.

Skills

Microsoft Office

Detail Oriented

Verbal Communication

Excel

Customer Service

Administrative

Education

High School Diploma

Tools

Outlook

Job description

Reports to: Plant HR Manager Department: Human Resources

Location: Fairfield, oh Position Type: Full Time

Shift: 1st Shift Hourly Rate: $24.52/HR

Classification: Non-Exempt Schedule: 7:30AM - 4:30PM (OT and weekends, as required) *May vary, depending on business needs*

Required Qualifications

• Minimum High School Diploma and/or college degree a plus.
• 1-2 years of administrative experience is required.
• Intermediate Computer, Microsoft Office, and Outlook skills.

Desired Qualifications

• Friendly with high energy and willingness to go above and beyond.
• Excellent communication, customer service, and problem-solving skills, including the ability to maintain composure under stress.
• Strong organizational and prioritization skills.
• Must be a team player with a strong sense of commitment to the customer and team members.
• Detail Oriented.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable working in a fast-paced environment.
• Bi-lingual English/Spanish speaking is a plus.

Responsibilities

• Greet all visitors with a friendly, high energy, professional demeaner, while ensuring proper guest protocols are achieved (Sign in, GMP (Good Manufacturing Practices) policy signatures, NDA’s, refreshments, etc.)
• Helps with clerical/office tasks, such as scheduling appointments, maintaining records, distributing mail, copies, answering phones, ordering/maintaining supplies, maintaining reception cleanliness, etc.
• Accept mail and deliveries and route to appropriate recipient.
• Manages the conference room meeting schedules and supports meeting leaders with breakfast/lunch/snack coordination as needed.
• Prioritize visitors from any regulatory agency including but not limited to USDA/FDA Inspectors, OSHA Inspectors, Local Authorities, other governmental agencies.
• Maintain a neat, welcoming & organized office environment.
• Answer all incoming calls according to all company policies with exceptional telephone skills.
• Direct phone calls to the appropriate parties as necessary.
• Take written/email messages for occupied personnel and notify them as soon as possible regarding pending messages/
• Coordinates questions and issues with the appropriate department team members.
• Addresses customer concerns and issues or escalates them as needed.
• Support the office staff with coordinating Iron Mountain document retention retrievals/send-offs.
• Manage office supply inventory.
• Maintain confidentiality of company and customer information at all times.
• Assist with event planning and coordination.
• Provide administrative support (invoice and credit card reconciliation to the VP of Engineering/Plant Manager) to various departments as needed.
• Performs other HR duties as assigned (Filing, ordering, maintaining office supplies, etc.).

Physical Requirements/ Environment

• While performing the duties of this job, the team member is regularly required to talk and listen.
• The team member is frequently required to stand, walk, sit, and use their hands and fingers to handle or feel and reach with hands and arms.
• The team member must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Latitude 36 Foods is an Equal Opportunity Employer, and we take great pride in our diverse and talented workforce. We are looking for diversity in candidates for employment. We recognize that our continued success depends largely on the collective strengths of our associates.

Qualifications

Skills

Required

Microsoft Office

Intermediate

Detail Oriented

Advanced

Advanced

Verbal Communication

Advanced

Excel

Intermediate

Customer Service

Advanced

Administrative

Advanced

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.