Office Assistant | Parttime

Nuans Law BV; Town of Belgium (WI); Hybrid; EUR 32,000 - 42,000; Full time

Job summary

Nuans Law BV is seeking an Office Assistant to support daily operations and ensure smooth administrative, financial and organisational processes. You will work closely with the Office & Operations Manager and lawyers to maintain efficient office functions.

Responsibilities include invoicing, supplier coordination, data upkeep, and assisting with meetings, travel, and events. The role offers a dynamic environment in a professional services firm with growth opportunities.

Qualifications

• Bachelor-level thinking and strong organisational abilities are essential.
• Excellent handling of figures, invoices and financial administration.
• Able to maintain a clear overview and set priorities in a busy environment.
• Comfortable with digital tools and quickly learning new systems.
• Fluent in Dutch and English with professional communication.

Responsibilities

• Prepare, process and follow up on administration, invoicing and payments.
• Handle supplier/service provider administration and data updates.
• Maintain accurate internal records and documents.
• Manage office supplies, orders and practical needs.
• Prepare meetings and welcome clients and visitors.
• Assist with bookings, travel arrangements and organisational matters.

Skills

Bachelor-level thinking

Organisational skills

Attention to detail

Financial administration

Prioritisation

Solution-oriented

Communication

Digital literacy

Dutch & English

Dependable

Education

Bachelor's degree or equivalent

Tools

Invoicing software

Accounting software

Job description

As Office Assistant, you will play a central role in the daily running of our firm, ensuring that administrative, financial and operational processes run smoothly.

You will work closely with our Office & Operations Manager and our lawyers to ensure efficient and professional office operations.

Your key responsibilities will include:

• preparing, processing and following up on our administration, invoicing and payments;
• handling the administrative follow-up of suppliers and service providers;
• keeping administrative data, documents and internal records up to date;
• managing orders, office supplies and other practical office needs;
• preparing meetings and welcoming clients and visitors;
• providing support with bookings, travel arrangements and other organisational matters.

We would also be happy to involve you in:

• helping to organise events, seminars, team-building activities and other Nuans initiatives;
• contributing to operational projects and improvement initiatives within the firm.

In short: you make sure our office organisation runs smoothly and professionally. Thanks to your organisational skills and eye for detail, our lawyers can focus as much as possible on their clients and cases.

Who are you?

We are looking for someone who enjoys organising, creating structure and making life easier for others in an ambitious and growing environment.

You:

• have a Bachelor-level level of thinking;
• have excellent organisational skills;
• work accurately and have a strong eye for detail;
• are comfortable working with figures, invoices and financial administration;
• are able to maintain a clear overview and set the right priorities;
• think pragmatically and are solution-oriented;
• communicate smoothly and professionally with colleagues, clients and suppliers;
• feel at home in a digital working environment and quickly learn new systems;
• have a good command of Dutch and English;
• above all, are someone your colleagues can rely on.

Experience in an administrative, financial or office-based role — for example within a law firm, consultancy firm or another professional services environment — is an advantage. Just as important, however, are your mindset and drive.

What do we offer you?

You will become part of a dynamic law firm where expertise and entrepreneurship reinforce one another. We trust our people, encourage initiative and combine professional ambition with an accessible and enjoyable working environment.

We offer:

• a varied role in which you can make a real impact;
• a key position in the daily operations of our firm;
• close collaboration with our Office & Operations Manager and lawyers;
• a modern and inspiring working environment;
• the opportunity to help shape your role as Nuans continues to grow;
• the chance to contribute to the further growth and professionalisation of Nuans;
• an attractive remuneration package tailored to your experience;
• a team of smart, hands-on people who combine high quality with a no-nonsense mentality.

Interested?

Would you like to help build the organisation behind a growing law firm?