Office Assistant - Part Time - Williamsburg HREA

rivhs; Williamsburg (VA); On-site; USD 23,000 - 30,000; Full time

Job summary

Riverside Health System in Williamsburg, VA seeks a friendly Medical Office Associate to support patient check-in/out, verify insurance eligibility, and maintain accurate demographics in our registration software.

You will greet patients, answer multi-line phones, schedule appointments, prepare referrals, and assist with chart prep. One year of medical office experience is preferred; a high school diploma or GED is required.

Qualifications

• High School Diploma or GED required.
• 1 year Medical Office experience preferred.
• Excellent communication and multi-line phone handling.

Responsibilities

• Check-in and check-out patients; collect payments for appointments and forms.
• Verify insurance eligibility and manage referrals.
• Maintain patient demographics in the registration software; ensure accuracy.
• Greet patients with warm professionalism; manage multi-line phone system.
• Schedule/reschedule appointments; prepare chart-related documents and referrals.

Skills

Customer service

Medical office experience

Insurance verification

Patient registration software

Education

High School Diploma or GED

Tools

Registration software

Job description

Williamsburg, Virginia

Hiring Range

$16.80 - $21.83/Hourly

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Responsibilities include checking in and checking out patients, verifying insurance eligibility, maintaining patient registration by properly entering and updating patient demographics within the patient registration software, greeting patients while answering multi-phone lines, scheduling/rescheduling appointments, creating/scheduling referrals, completing chart prep and providing information to and for the patients. May be asked to float to other practices within the region providing support as needed.

What you will do

• Ensures all patients' registration and demographics information is correct and updated as needed. Completes check-in and check-out in a timely manner. Collects payments from patients regarding appointments, forms, or past due balances. Monitors daily schedule including scheduling/rescheduling appointments, when necessary, i.e. doctor's illness, meetings, or vacation. Completes clerical chart prep, prepares and prints visit related documents, i.e. consents, receipts, visit summaries, etc.
• Promotes the Riverside Care Difference through exceptional customer service. Greets all participants to the practice with immediate acknowledgment with eye contact and smile. Manages patient expectations with clear explanations. Uses good telephone etiquette including 4-part greeting and 3 rings or less guideline. Practices warm transfer and proper on-hold techniques.
• Maintains referrals and insurance information. Obtains referrals or schedules referrals upon receipt from referring location. Ensures referrals are attached with an approved insurance authorization. Obtains insurance authorizations as necessary.
• Recommends to practice manager any process improvements needed to improve quality of service. Maintains appearance and cleanliness of the reception area. Actively engages in team huddles and staff meetings.

Qualifications

Education

• High School Diploma or GED, Minimum (Required)

Experience

• 1 year Medical Office experience (Preferred)

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers .