Office Assistant - Part time

High Country Behavioral Health; Pocatello (ID); On-site; USD 28,000 - 37,000; Part time

Job summary

High Country Behavioral Health is seeking an Office Assistant for a part-time role, Monday through Thursday, 1 pm to 6 pm, to ensure timely access to behavioral health services. You will be the first contact for clients, support clinical and billing tasks, maintain confidential records, and assist with insurance information and deposits.

A High School Diploma and proficiency in Microsoft Office are required, with pre-employment screening.

Qualifications

• High School Diploma or equivalent required.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Maintain confidentiality and professionalism.
• Proficient in Microsoft Office and office equipment.

Responsibilities

• Greet clients and manage intake and visits.
• Coordinate scheduling to optimize staff time.
• Assist with billing and insurance pre-approvals.
• Maintain accurate paper and electronic records.
• Prepare daily deposits and deposits spreadsheets.
• Keep front office and waiting areas tidy.
• Support clinical and billing functions as needed.

Skills

Communication

Multitasking

Confidentiality

Customer Service

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

High Country Behavioral Health (HCBH) is seeking a dedicated and highly organized Office Assistant to join our team. This part-time, Monday-Thursday 1 pm to 6 pm, role is vital to ensuring our clients receive timely access to behavioral health treatment.

Reporting to the Administrative Director, the Office Assistant serves as thefirst point of contact for our clients and plays a critical role in supporting the clinical and billing functions of the clinic. The ideal candidate will excel at public communication, meticulous record‑keeping, and process management to ensure coordinated patient care and accurate insurance billing.

Essential Duties and Responsibilities

The responsibilities for this role are grouped into three core areas:

Client and Scheduling Coordination

• Warmly greet and professionally receive clients and caregivers during intake and throughout their visits.
• Prioritize and manage daily client flow through proactive schedule preparation to ensure efficient and productive use of staff time.
• Relay critical information and updates efficiently between patients and clinical staff.
• Assist patients during checkout, including collecting co‑payments and scheduling necessary follow‑up treatment.
• Collaborate effectively with external agencies to manage patient referrals.

Clinical and Medical Support

• Assist the HCBH Medical team as needed or assigned.
• Maintain strict confidentiality and comply fully with all HIPAA standards.

Financial and Administrative Operations

• Accurately record and verify client insurance information.
• Assist in insurance pre‑approvals as needed to maximize collection for billable services.
• Maintain both paper and electronic client records, ensuring all information is current and accurate.
• Complete and update the daily deposit spreadsheet and prepare final bank deposits.
• Maintain the cleanliness and tidiness of the workspace, front office, and patient waiting areas throughout the workday.

Candidate Qualifications and Experience

Required Qualifications

• High School Diploma or Equivalent.
• Proven ability to manage and prioritize multiple tasks accurately in a dynamic, fast‑paced environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain the highest level of confidentiality, professionalism, and customer service in all interactions.
• Proficiency in Microsoft Office Products and the ability to operate standard office equipment.
• Successful completion of HCBH pre‑employment screening and background check.

Preferred Knowledge

• Knowledge of state and federal regulations, policies, and procedures governing medical billing and financial recordkeeping (e.g., accounting principles).
• Ability to solve practical problems and deal with a variety of variables in a healthcare setting.

Who We Are

Since 1986, High Country Behavioral Health has been a dedicated non‑profit organization providing affordable access to life‑changing behavioral services in rural communities across Wyoming and Idaho.

Our Mission: To effectively listen, guide, and teach those who are at a crossroad in their lives how to build healthy relationships, regulate emotions, and manage stress in order to reduce suffering and reach their potential for happiness and well‑being.

Our team of licensed professionals is devoted to enhancing the lives and well‑being of our clientele through counseling, case management, medication management, and crisis services.

Physical Requirements

While performing the duties of this job, the employee is routinely required to walk, stand, sit, and use hands. The employee must occasionally stoop, crouch, or kneel. The role occasionally requires exerting or lifting up to 25 pounds.

Equal Opportunity Employer

High Country Behavioral Health is committed to cultivating an environment where equal employment opportunities are available to all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state, and local law. HCBH celebrates diversity and believes it is critical to our success. As such, we are committed to recruit, develop, and retain the most talented individuals to join our team.