Office Assistant/PA

Caring Transitions; Bremerton (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Caring Transitions of Bainbridge Island is seeking an administrative assistant to join our Poulsbo office to support daily operations and help keep the office running smoothly.

The ideal candidate will be highly organized, detail‑oriented and can communicate effectively in writing and by phone, with proficiency in MS Office and a calm, positive attitude. Responsibilities include handling inquiries, coordinating scheduling, managing accounts and preparing month‑end summaries.

Qualifications

• 2 year associate degree or equivalent.
• 1–2 years experience as an administrative assistant or receptionist.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a highly detailed environment.
• Positive, calm attitude and resourceful communication.
• Familiarity with office equipment (printers, fax, laptop).
• Proficiency in Microsoft Office (Excel, PowerPoint) and calendar management.

Responsibilities

• Field inbound communications via phone and general email and route to appropriate parties.
• Coordinate scheduling and meetings for cross-territory travel and project management.
• Organize files and office workflow to keep processes accessible and efficient.

Skills

Organizational skills

Communication

Time management

Detail oriented

Education

Associate degree

Tools

MS Office

Excel

PowerPoint

Adobe

Outlook calendar

Job description

Caring Transitions of Bainbridge Island is looking for an administrative assistant to join our team in our Poulsbo office. This person will work to support the daily operations of the office.

The ideal candidate is a calm energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
The ideal candidate will manage accounts, scheduling of owner’s appointments and be responsible for project details and communication with clients to optimize transactional work flow and keep all ledger expenses accurate each week and summarize the accounts with the owner for month end reporting.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings and consultations based on efficient use of time for cross territory travel and project management.
• Organize internal resources - Build out and maintain processes to keep files and office workflow organized and easily accessible

Requirements

• 2 year associate degree in any field.
• 1-2 years experience as an administrative assistant or receptionist.
• Strong organizational, communication, and time-management skills
• Proven ability to work in a highly detailed environment
• Positive, relaxed and calm attitude
• Resourceful with clear and timely communication skills
• Familiarity with office equipment (i.e. printers, fax machine, lap top)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint, Adobe and Outlook calendar
  

We are the premier provider of senior relocation and downsizing services with a state of the art online auction platform that gives our clients the best opportunity to showcase their unique treasures.

Caring Transitions of Bainbridge Island & Port Orchard is an equal opportunity employer that rewards accountability and performance, we want you to succeed!