Administrative Assistant

Michigan Association of Secondary School Principals (MASSP); Lansing (MI); On-site; USD 26,000 - 29,000; Full time

Job summary

Michigan Virtual is seeking an Administrative Assistant to provide high-level, day-to-day support to the Senior Directors and Senior Management team. The role requires multi-tasking, strong communication, and effective use of AI tools to enhance productivity in a professional office environment.

The position includes coordinating travel, managing calendars, and handling contracts and documentation. Requires an Associate degree and 2–3 years of administrative experience, with proficient Microsoft

Qualifications

• Associates Degree and/or an equivalent combination of education and experience.
• 2–3 years of administrative experience in a team-based environment with excellent service.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, and navigating the Internet.

Responsibilities

• Coordinates support for administrative functions for Senior Director and management team.
• Coordinates and completes travel in the travel management platform.
• Plans internal and external events with department leaders and guests.
• Maintains calendars and coordinates video/web conferences.
• Composes correspondence, memos, charts, and graphs; proofreads for accuracy.

Skills

Communication

Technical skills

AI tools knowledge

Confidentiality

Organization

Multitasking

Attention to detail

Software adaptability

Education

Associates Degree

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Administrative Assistant

Position Summary

The Administrative Assistant provides high-level, day-to-day support to the Senior Director(s) and the Senior Management team of the assigned department. This position is a key member of the office support team, which promotes consistency in core duties under the guidance of the Executive Administrative Assistant. Levels of support will vary between departments based on prioritized needs, requiring the ability to multi-task on a regular basis.

Deadline: September 3, 2026

District/Organization: Michigan Virtual

Position/Type: Other, full time

Salary: 19.15 - 21.12 per hour

Work Environment And/or Physical Demands

The work environment is that of a typical office and/or classroom setting. This role involves working at a computer, participating in virtual and in-person meetings, and communicating with colleague and external parties. The noise level in the work environment is usually low to moderate. Employees may need to remain in a stationary position for extended periods and use standard office equipment. Must be a Michigan resident.

Essential Functions & Responsibilities

• Coordinates support for administrative functions and activities of the Senior Director, Senior Management team, and the Directors in each department and the teams, such as scheduling meetings, creating agendas, and other administrative support.
• Coordinates and completes travel in the travel management platform for the assigned departments.
• Works closely with department leaders in small and large event planning that includes internal and external guests.
• Reviewing of the Statewide Catalog course review for accuracy.
• Works closely with department leaders to assist with scheduling and projects as assigned.
• Updates tasks, projects, and reports in the project management software in collaboration with all teams.
• Facilitates and maintains key relationships and interactions across departments on behalf of one or more executives; ensures positive and productive internal customer relations.
• Maintains up-to-date individual and program departmental calendars, including coordinating telephone conferences and video and web conferencing.
• Replies to general information requests professionally with accurate information.
• Composes general correspondence, memos, charts, tables, and graphs; proofreads copy for spelling, grammar, and layout, making appropriate changes; and is responsible for accuracy and clarity of final copy.
• Assisting with the execution of department contracts. Creates, organizes, and manages documentation and files as needed, including invoices, contracts, MOUs, purchase order requests, and grant documentation.
• Assist leaders with maintaining fiscal records and budgets.
• Provides administrative support duties, including greeting guests, handling and distributing both packages and mail, handling the stocking and ordering of office and kitchen supplies, and following standard office/administration protocols and procedures.
• Leverages AI tools, where appropriate, to enhance efficiency and creativity in daily workflows, while exercising professional judgment to ensure accuracy, ethics, and data privacy.
• Provide backup support as may be needed by other departments.
• Provides power user support for video teleconference solutions and onsite Michigan Virtual conference rooms.

Other Duties And Tasks

• Provide support and customer service to Michigan Virtual constituents via telephone, e-mail, and face-to-face interactions.
• May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects.
• Support approved activity and task requests submitted by Supervisors.
• Performs miscellaneous related duties as assigned.

REQUIRED EDUCATION, CERTIFICATIONS, & LICENSURES – Administrative Assistant (minimum Requirements)

• Associates Degree and/or an equivalent combination of education and experience.

REQUIRED EXPERIENCE Administrative Assistant (minimum Requirements)

• 2 to 3 years of administrative experience working in a team-based environment that includes a proven record of excellent service.
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook, and navigating the Internet.

DESIRED EDUCATION And/or EXPERIENCE

• Experience in a non-profit environment.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES (minimum Requirements)

• Excellent interpersonal, verbal, and written communication skills; professional demeanor.
• Strong technical skills.
• A working knowledge of artificial intelligence (AI) tools and applications relevant to the role, with the abilty to use AI appropriately to support productivity, create new value, strengthen human connections, and improve work processes.
• Ability to maintain confidential correspondence and interactions.
• Demonstrated organization skills; ability to manage multi-task assignments from numerous departments simultaneously.
• On-time delivery of work product with attention to quality and accuracy.
• Self-motivated and detail-oriented with a focus on achieving results.
• Ability to adapt to new software platforms.

Michigan Virtual is committed to creating an inclusive and accessible workplace. We welcome applicants of all abilities. We will provide reasonable accommodation for qualified individuals with disabilities in the application process and on the job. If you need reasonable accommodation at any point in the application or interview process, please contact us to discuss your needs.

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