Office Assistant II

Peru State College; Chadron (NE); On-site; USD 38,000 - 39,000; Full time

Job summary

Peru State College is seeking a clerical receptionist to perform advanced office tasks with confidentiality and adherence to policies. The role involves processing records for employees or students, transcribing meeting minutes, scheduling appointments, and providing reception support for the athletic department.

The ideal candidate has a high school diploma or GED, knowledge of general office practices, and strong communication skills.

Qualifications

• Graduation from High School or educational equivalent.
• Knowledge of current office practices and procedures.
• Ability to maintain accurate records and financial data.
• Ability to communicate effectively in verbal and written formats.
• Ability to train, schedule, and guide clerical staff or student employees.

Responsibilities

• Coordinate documentation, filing, and maintenance of medical records and insurance forms for athletic staff.
• Upload documents and gather information for insurance claims.
• Access and compose routine correspondence, reports, and forms; record meeting minutes.
• Greet visitors, direct inquiries, and route mail and messages; manage general office tasks.
• Assist Athletic Director with scheduling and time approval for student workers.

Skills

Office practices and procedures

Confidentiality handling

Communication skills

Training and supervision

Education

High School Diploma / GED

Job description

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters.
Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines.
Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.
General supervision and oversight is provided to employees in this classification.

Examples of Work Performed

Essential Duties:
Coordinate documentation, filing, and all maintenance of medical records and insurance forms completed by Athletic Trainers for student athletes. Upload documents and gather additional information for insurance claims with multiple providers.
Accesses various forms of information in order to compose, type and prepare routine correspondence, reports, forms and related materials. Including assisting all athletic staff with processing AP forms and other routine forms.
Reviews and monitors operational forms for accuracy and compliance with established guidelines; generates or produces reports and documents; records, transcribes and distributes meeting minutes.
Answers general and operational requests for information either in person or over the telephone; greets and directs visitors, students and staff; receives and routes correspondence and messages; opens, sorts and distributes mail.
Maintains office files, records and inventory of supplies; prepares hiring forms for student workers or part-time temp employees.
Assist Athletic Director with scheduling and time approval for student workers.
Compiles and summarizes information and prepares standard forms and routine reports.
Other duties as assigned by supervisor.

Required Qualifications

Graduation from High School or educational equivalent and related experience.

Preferred Qualifications

Knowledge of current office practices and procedures
Skill in the operation of a computer, scanner, copier, printer and other common office equipment.
Ability to maintain accurate records, filing systems, and financial data.
Ability to perform routine clerical tasks including the preparation of correspondence, reports and spreadsheets.
Ability to communicate effectively in verbal and written formats.
Ability to train, schedule, and guide the work of other clerical staff or student employees.

Physical Demands

License and Certification Requirements

None

Other Requirements

Successful background and credit check

Salary Information

Salary Information $37,587-$39,467

FTE

1.000

FLSA

FLSA Non-Exempt

Union Status

Union Status NAPE

Number of Vacancies

Posting Number

Posting Number PS1714P

Desired Start Date

09/01/2026

Open Date

08/06/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

General Information

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement

This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you available to work on the Chadron State College campus?
  • Yes
  • No
• * Have you received a high school diploma or a GED?
  • Yes
  • No
• * Do you now or will you in the future require sponsorship to work in the United States?
  • Yes
  • No
• * Describe your previous experience and knowledge working with Collegiate Athletics?

  (Open Ended Question)