Office Assistant II (Athletics)

Peru State College; Chadron, Northern (NE, KY); Hybrid; USD 38,000 - 39,000; Full time

Job summary

Peru State College in Chadron, NE is seeking an advanced clerical and reception staff member to manage office records, handle routine correspondence, and support athletic department operations.

The role involves scheduling, preparing reports, transcribing minutes, handling travel arrangements, and contributing to a confidential, process-driven work environment.

Qualifications

• Graduation from High School or educational equivalent and related experience.
• Knowledge of current office practices and procedures.
• Ability to communicate effectively in verbal and written formats.

Responsibilities

• Coordinate documentation, filing, and all maintenance of records and information for office operations.
• Produce reports and documents from rough drafts or verbal instructions.
• Transcribe and distribute meeting minutes and coordinate appointments, meetings and travel arrangements.
• Greet visitors and route inquiries; receive and route mail.
• Maintain office files, records and inventory of supplies; assist with hiring forms for student workers.
• Assist Athletic Director with scheduling and time approval for student workers.
• Prepare standard forms and routine reports; perform other duties as assigned.

Skills

Communication skills

Record keeping

Training supervision

Education

High School or equivalent

Tools

Computer

Scanner

Copier

Printer

Job description

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters.

Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines.

Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.

General supervision and oversight is provided to employees in this classification.

Examples of Work Performed

Essential Duties

• Coordinate documentation, filing, and all maintenance of medical records and insurance forms completed by Athletic Trainers for student athletes. Upload documents and gather additional information for insurance claims with multiple providers.
• Accesses various forms of information in order to compose, type and prepare routine correspondence, reports, forms and related materials. Including assisting all athletic staff with processing AP forms and other routine forms.
• Reviews and monitors operational forms for accuracy and compliance with established guidelines; generates or produces reports and documents; records, transcribes and distributes meeting minutes.
• Answers general and operational requests for information either in person or over the telephone; greets and directs visitors, students and staff; receives and routes correspondence and messages; opens, sorts and distributes mail.
• Maintains office files, records and inventory of supplies; prepares hiring forms for student workers or part-time temp employees.
• Assist Athletic Director with scheduling and time approval for student workers.
• Compiles and summarizes information and prepares standard forms and routine reports.
• Other duties as assigned by supervisor.

Required Qualifications

Graduation from High School or educational equivalent and related experience.

Preferred Qualifications

• Knowledge of current office practices and procedures
• Skill in the operation of a computer, scanner, copier, printer and other common office equipment.
• Ability to maintain accurate records, filing systems, and financial data.
• Ability to perform routine clerical tasks including the preparation of correspondence, reports and spreadsheets.
• Ability to communicate effectively in verbal and written formats.
• Ability to train, schedule, and guide the work of other clerical staff or student employees.

Physical Demands

License and Certification Requirements

None

Other Requirements

Successful background and credit check

Salary Information

$37,587-$39,467

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges' non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement

This position is subject to Veterans Preference.