Office Assistant II: Training & Policy Support

Department of Health and Human Services; Augusta (ME); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave 3+ weeks

Health insurance coverage

Dental Insurance

Retirement plan

Gym membership reimbursement

Job summary

Department of Health and Human Services in Augusta, ME, is seeking an Administrative Assistant I to manage communications, coordinate training logistics, and prepare training materials. This role supports the Policy and Training Unit and related OCFS programs, ensuring smooth operations for a busy office environment.

The position requires strong office skills, good judgment within procedures, and a commitment to accurate data handling.

Qualifications

• General knowledge of modern office practices for routine tasks.
• Ability to use independent judgment within set procedures.
• Office Assistant I qualifications are assumed for this role.

Responsibilities

• Manage incoming/outgoing communications (email, calls, mail, print materials).
• Coordinate training needs: venues, invoicing, registrations, attendance, certificates.
• Prepare/distribute physical course materials for training delivery.
• Support other admin processes, including intranet and LMS management.

Skills

Communication

Organization

Time management

Tools

Outlook

Excel

MS Word

Receptionist duties

Data entry

Keyboarding

Job description

Department of Health and Human Services in Augusta, ME, is seeking an Administrative Assistant I to manage communications, coordinate training logistics, and prepare training materials. This role supports the Policy and Training Unit and related OCFS programs, ensuring smooth operations for a busy office environment.

The position requires strong office skills, good judgment within procedures, and a commitment to accurate data handling.