Office Assistant II - Admin & Training Support

MaineGuide; Augusta (ME); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks of vacation leave

Health insurance

Job summary

The Department of Health and Human Services (DHHS) – Office of Child & Family Services in Maine seeks an Office Assistant II in Augusta to support a fast-paced, customer-service driven team. You will manage incoming/outgoing communications, coordinate training needs, prepare course materials, and maintain intranet and LMS records.

The ideal candidate demonstrates strong organizational skills, professionalism, and excellent phone etiquette, with experience in Outlook, Excel, Word, data entry, and

Qualifications

• Proficiency in modern office practices and equipment.
• Ability to prioritize work and use independent judgment.

Responsibilities

• Manage incoming and outgoing communications (email, calls, mail, faxes).
• Coordinate training needs (venues, invoicing, registrations, attendance, certificates).
• Prepare and distribute physical course materials in support of the Policy and Training Unit.
• Support intranet site and Learning Management Systems.

Skills

Receptionist duties

Data entry

Keyboarding

Organizational skills

Tools

Outlook

Excel

MS Word

Job description

The Department of Health and Human Services (DHHS) – Office of Child & Family Services in Maine seeks an Office Assistant II in Augusta to support a fast-paced, customer-service driven team. You will manage incoming/outgoing communications, coordinate training needs, prepare course materials, and maintain intranet and LMS records.

The ideal candidate demonstrates strong organizational skills, professionalism, and excellent phone etiquette, with experience in Outlook, Excel, Word, data entry, and