Administrative Support & Data Coordination Specialist

Department of Health and Human Services; Augusta (GA); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave

Health Insurance Coverage

Dental Insurance

Retirement Plan

Gym Membership Reimbursement

Flexible Spending Accounts

Parental leave

Deferred Compensation

Work-life balance

Job summary

The Department of Health and Human Services in Augusta, GA seeks an Office Assistant to provide essential administrative support across OCFS programs. You will handle intake, coordinate meetings, manage documents, and assist program staff to ensure compliant, efficient operations.

You will prepare materials, maintain records, and help develop procedures while upholding confidentiality. The role offers comprehensive benefits and opportunities for growth within state government.

Qualifications

• Solid knowledge of modern office practices and procedures.
• Ability to provide excellent customer service.
• Experience with administrative duties.
• Experience with direct client contact.
• Proficient in standard software (Word, Excel, Outlook).
• Familiar with forms, SharePoint, and Canva for visuals.

Responsibilities

• Support program management and staff with administrative tasks to ensure efficient operations.
• Provide intake handling and route requests to appropriate staff.
• Serve as a primary contact for public and stakeholder inquiries.
• Maintain and update tracking systems for meetings, trainings, and documents.
• Prepare and edit correspondence, reports, and presentations.
• Record and distribute meeting minutes and maintain files.
• Enter and manage program data and generate reports.
• Assist in development of standard operating procedures to improve efficiency.
• Create charts, tables, and graphics for reports and presentations.
• Coordinate logistics for meetings, workshops, and trainings.
• Perform scheduling, travel arrangements, and calendar management.
• Maintain confidentiality and use sound judgment in all activities.

Skills

Customer service

Independent decision making

Office etiquette

Multitasking

Attention to detail

Education

Office Assistant I/II/Associate I qualifications

Tools

MS Word

Excel

Outlook

Microsoft Forms

SharePoint

PowerPoint

Canva

Job description

The Department of Health and Human Services in Augusta, GA seeks an Office Assistant to provide essential administrative support across OCFS programs. You will handle intake, coordinate meetings, manage documents, and assist program staff to ensure compliant, efficient operations.

You will prepare materials, maintain records, and help develop procedures while upholding confidentiality. The role offers comprehensive benefits and opportunities for growth within state government.