Office Assistant II

General Dynamics IT; Arlington (VA); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

401K with company match

Comprehensive health and wellness

Internal mobility team

Professional growth opportunities

Cutting-edge technology you can learn

Paid vacation and holidays

Job summary

General Dynamics IT in Arlington, VA seeks an Administrative Support and Facility Management professional to handle front desk operations, visitor control, meeting coordination, and day-to-day office administration. You will assist with reports, mail, supplies, and basic facility tasks while coordinating with site management.

The role requires a HS Diploma and 1-2 years of related experience, and US citizenship.

Qualifications

• HS Diploma required.
• 1-2 years of related administrative experience.
• US Citizenship required.

Responsibilities

• Provides Administrative Support and Facility Management Support.
• Performs general administrative tasks: reports, correspondence, meeting arrangements, phones, filing, mail distribution.
• Front desk reception, visitor control, escort, and badge issuance.
• Coordinate and assist with facility issues, maintenance, and space management.
• Collects time-sheet information and inputs into accounting system; processes labor corrections.
• Processes purchasing requisitions and invoices; serves as point of contact for vendors and customers.

Skills

Facility Management

Front Desk Operations

Meeting Organization

Microsoft Office

Office Administration

Education

HS Diploma

1-2 years of related administrative experience

Job description

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

Secret

Public Trust/Other Required:

None

Job Family:

Administration

Job Qualifications:

• Skills: Facility Management, Front Desk Operations, Meeting Organization, Microsoft Office, Office Administration
• Certifications: None
• Experience: 1 + years of related experience
• US Citizenship Required: Yes

Job Description:

Provides Administrative Support and Facility Management Support.

1. Performs a variety of general administrative tasks, in support of the day-to-day operations such as preparing reports and correspondence, and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer. Administrative Support Provide front desk reception, visitor control and escort when required. Cross check all foreign visitors against the Approved Foreign Visit Request List with our Facility Security Officer. Issue appropriate GDIT visitor badge to all site visitors Provide setup and take-down for periodic meeting space Provide setup and take-down for recurring meetings, VTC setup as required Order office supplies Distribute mail and UPS/FedEx packages Prepare outgoing FedEx shipments Payment of monthly parking fees Stock printing supplies for copier Assist SNRs with emergent requirements, issues and requests Facility Management Support Assists the Site Manager for all Facility Support, and with coordinating coverage. Duties include assistance with; Providing client support for all Foreign Liaison Offices for facility issues and special facility projects Development of briefs on facility issues for JPO personnel, GDIT Site Manager and GDIT upper management Alternate point of contact for all property management: maintenance, evacuations, special projects, and invoices Coordinate maintenance and repairs of all facility issues, and facility equipment problems, including data and telephone service Badge and access control, alternate POC Monitoring of visitors Key control, alternate POC Backup for nighttime lockup: secure doors, alarm, lights
2. Compiles and prepares monthly status reports.
3. Collects and inputs time-sheet information into automated accounting system and processes labor corrections.
4. Processes purchasing requisitions and invoices.
5. Serves as point of contact for the office or group on issues relating to purchasing, customers, and vendors.
6. May provide work leadership to less experienced clerical and administrative personnel.
7. Participates in special projects as required.

Education and experience:

HS Diploma

1-2 years of related administrative experience.

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certifications
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

The likely hourly rate for this position is between $24.22 - $32.78. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

T elecommuting Options:

Onsite

Work Location:

USA VA Arlington

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our Identify Verification Process:

As part of the hir