Office Assistant – Hedge Fund – Chicago - $100k base + bonus

Mondrian Alpha; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Job summary

Mondrian Alpha, based in Chicago, is hiring an Office Assistant to manage day-to-day office operations and facilities in the firm’s US office. The role will support onboarding, HR tasks, and act as the first contact for external vendors, including connectivity, IT and office supplies.

The ideal candidate has 3-6 years of experience in Office Assistant, Facilities Manager, Executive Assistant or Administrative roles, with excellent organizational and communication skills.

Qualifications

• 3-6 years of experience in office support, facilities or EA roles.
• Strong organizational and communication skills are essential.
• Experience coordinating with vendors and internal teams is desirable.

Responsibilities

• Oversee daily office operations and facilities management in Chicago.
• Serve as the first point of contact for external vendors (connectivity, IT, office supplies).
• Support HR tasks including onboarding and new joiner integration.

Skills

Office administration

Facilities management

HR support

Vendor management

Job description

Our client, a major hedge fund expanding their US presence, is looking to hire an Office Assistant based in the firm’s US office in Chicago.

Joining a new team, that is set to expand exponentially over the next 2-3yrs, the hire will manage core office and facilities management responsibilities, with some broader tasks extending to HR support, onboarding / new joiner integration. The hire will ensure the smooth function of day-to-day office operations as headcount continues to expand. The hire will be the first point of contact for all external vendors including connectivity, IT and office supply providers.

Ideal candidates should have 3-6yrs experience as an Office Assistant / Facilities Manager / Executive Assistant / Administrative assistant. Excellent organizational and communication skills are essential.

This role offers the opportunity to join a high pedigree new launch business, taking on a critical role supporting all business areas. It will pay a circa $100k base salary and a large % bonus potential.