Office Assistant (Hays)

DSNWK; Hays (KS); On-site; USD 25,000 - 38,000; Full time

Job summary

DSNWK seeks a clerical assistant to provide general support for assigned staff in the Department - Supervised Services; Employment Services. The role covers word processing, transcription, mail, file maintenance, and scheduling coordination in a non-exempt environment.

Ideal candidates have a high school diploma and at least one year of related experience; related post-secondary training may substitute. A valid driver's license may be required where applicable, and confidentiality is essential.

Qualifications

• High School diploma or equivalent preferred.
• One year related experience including word processing required.
• Related post secondary certification may substitute for experience.

Responsibilities

• Process incoming communications via telephone or personal visit, taking messages as necessary.
• Perform word processing, including transcription when necessary, for assigned staff.
• Maintain office supply inventories.
• Maintain vehicle and/or equipment checkout log.
• Oversee petty cash fund.
• Schedule repair and maintenance of office machines as approved by supervisor.
• Process incoming and outgoing mail.
• Record minutes at meetings for assigned staff as requested utilizing the Minutes Database.
• Remain current in office procedure technology through internal and external training resources.
• Copy and/or collate manuals, reports, and packets upon request.

Skills

Word processing

Transcription

Minutes recording

Confidentiality

Clerical support

Education

High School diploma or equivalent

Related post secondary training

Job description

Department - Supervised Services; Employment Services

FLSA Status - non-exempt

Job Summary

Provide clerical support for assigned staff.

Essential Functions

• Process incoming communications via telephone or personal visit, taking messages as necessary.
• Perform word processing, including transcription when necessary, for assigned staff.
• Maintain office supply inventories.
• Maintain vehicle and/or equipment checkout log.
• Oversee petty cash fund.
• Schedule repair and maintenance of office machines as approved by supervisor.
• Process incoming and outgoing mail.
• Record minutes at meetings for assigned staff as requested utilizing the Minutes Database.
• Remain current in office procedure technology through internal and external training resources.
• Copy and/or collate manuals, reports, and packets upon request.

Other Responsibilities

• May be required to hire and supervise other clerical staff.
• May be required to complete transportation ticket sale transactions.
• May be required to complete data entry of tally cards.
• Maintain office bulletin board.
• May be required to perform CDDO administrative functions as outlined in the DD Reform Act of 1995 following the regulations in K.A.R. 30-63 and 30-64.
• Complete other duties as assigned by Supervisor.
• Will have access to PHI and EPHIof individuals required to perform clerical support for management and professional staff.
• This position is not subject to the two year training period as defined by KPERS.

Job Specifications

Education - High School diploma or equivalent preferred, related post secondary training preferred. Related post secondary certification may substitute for experience requirement.

Experience - One year related experience including word processing required.

Extent of physical effort required: Routine job requirements. Little if any behavior or other physical intervention.

Comments:Position may have other physical requirements for specific work sites, i.e. climbing stairs, extended periods of standing, etc.

Other Requirements

• Able to exercise good judgment and discretion in handling confidential information.
• Valid driver's license.

This job description does not provide the basis for an employment contract or constitute an offer of employment. It is intended solely to outline the qualifications and responsibilities of this position. These qualifications and responsibilities may be changed at any time to support and enhance the organization's successful achievement of its mission.

Reviewed on _______________, __________

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Signature

EEO Code - Office and Clerical

Revised Date - 08/19; 6/08; 1/08; 08/06; 6/05; 10/03; 4/99; 7/96