Office Administrator I

Colonial Group; El Paso (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Colonial Group in El Paso, TX seeks an Administrative Assistant to support day-to-day office operations and provide general administrative assistance. You will greet visitors, handle mail, prepare routine documents, and perform data entry with accuracy, using Microsoft Office Suite.

The ideal candidate has a high school diploma or GED and about one year of administrative experience, with strong communication and organizational skills.

Qualifications

• High school diploma or GED and one year administrative or related experience.
• Proficiency in Microsoft Office Suite.
• Good verbal and written communication skills.
• Ability to follow written and oral instructions.

Responsibilities

• Greet visitors and route to appropriate staff.
• Prepare routine correspondence and documents.
• Perform data entry and retrieval tasks.
• Manage incoming and outgoing mail and interoffice communications.
• Assist with meeting planning and calendar management.
• Ensure safety procedures are followed in the office.
• Other duties as assigned.

Skills

Customer service

Verbal communication

Written communication

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.