Office Assistant – Burlington, IA

Klingner & Associates, PC; Burlington (IA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Mentor / Mentee opportunities

Professional development assistance

Health insurance

Vision and dental insurance

Paid holidays

401(k) retirement savings plan with-em

Health savings and Flexible Spending

Maternity leave

Wellness reimbursement

Bonus opportunities

Referral program

Tuition reimbursement

Job summary

Klingner & Associates, P.C. is seeking an Office Assistant for the Burlington, IA regional office. The role involves front-desk reception, clerical duties, travel coordination, and supporting accounting and design teams with documentation and proofreading.

The candidate should have a high school diploma, 2+ years of related experience, and strong MS Office skills, with attention to detail and professional appearance. This is a full-time on-site position offering benefits.

Qualifications

• High School diploma or equivalent required; 2+ years of college is preferred.
• 2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferred.
• Proficient in all Microsoft Office applications, particularly Excel and Word.
• Experience with Wildix phone systems is a plus, but not required.
• Excellent verbal and written communication skills are required (grammar, punctuation, proofreading, spelling).
• Strong organizational skills, time management, and ability to handle multiple priorities.

Responsibilities

• Welcome visitors at the front desk in a friendly manner.
• Answer and direct calls firmwide with other admins.
• Manage all incoming/outgoing mail.
• Organize office, order supplies, and provide clerical support.
• Schedule meetings and arrange travel as needed.
• Assist Accounting with filing, contracts, and project closeouts.
• Proofread reports for grammar and formatting before distribution.
• Assist with posting project bids and construction phase documentation.

Skills

Microsoft Office

Verbal & written communication

Organizational skills

Time management

Multitasking

Education

High School diploma or equivalent

2+ years of college preferred

Tools

Microsoft Excel

Microsoft Word

Wildix phone system

Job description

BURLINGTON, IA | Klingner & Associates, P.C. is seeking an Office Assistant. Do you enjoy working with others? Are you great at multi-tasking? Join a dynamic team where your abilities and dedication are valued. As an Office Assistant, you’ll help keep the Burlington Regional Office running smoothly and contribute to meaningful projects in our community.

Responsibilities

• Welcome all visitors at the front desk of the Burlington Regional Office in a friendly and helpful manner
• Answer and direct incoming calls firmwide alongside Klingner’s other administrative assistants
• Manage all incoming and outgoing mail
• Organize the Burlington Regional Office, order supplies, and provide daily administrative and routine clerical assistance to all staff members
• Schedule meetings and organize travel arrangements, as needed
• Assist the Accounting Department with filing, creating contract and billing files, scanning documents, and project closeouts
• Support design teams by proofreading reports for grammar, spelling, punctuation, and format before distribution to clients
• Work with professional staff to post project bids to an online plan room and assist with construction phase documentation
• Maintain project files, including hard copies and electronic formats
• Scanning existing paper project documents and saving to electronic format
• General cleaning of main work areas
• Support staff by ordering lunch as needed for various meetings
• Plan and organize office and project-specific outings and events
• Perform other duties as needed

NOTE: This is a full-time position with the hours of 8:00am – 5:00pm.

Qualifications

• High School diploma or equivalent required; 2+ years of college is preferred
• 2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferred
• Proficient in all Microsoft Office applications, particularly Microsoft Excel and Word
• Experience working with Wildix phone systems software is a plus, but not required
• Excellent verbal and written communication skills are required (including grammar, punctuation, proofreading, spelling, interpersonal, and telephone)
• Strong organizational skills, efficient time management, and a great ability to understand task directions is essential in this role
• Ability to work and meet deadlines in a fast-paced environment with competing priorities
• Must have a professional disposition and present a business casual appearance
• Knowledge of the A/E industry is a plus

Salary Range

$19-$23

The above salary range is industry standard and based on candidate qualifications.

This position is not eligible for immigration sponsorship.

The Perks

At Klingner, we offer excellent benefits, career growth opportunities, and a competitive salary depending on experience.

• Mentor / Mentee opportunities
• Professional development assistance
• Health insurance (three coverage options available)
• Vision and dental insurance
• VPTO, sick leave, and 7.5 paid holidays
• 401(k) retirement savings plan with employer match
• Health savings and Flexible Spending
• Partial Paid Maternity Leave
• Yearly Wellness reimbursement
• Bonus opportunities
• Referral program
• Tuition reimbursement