Office Assistant/Finance Assistant

Auto Choice, Inc.; Spearfish (SD); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee discount

Holiday Pay

Paid time off

Job summary

Auto Choice, Inc. is seeking an Office Assistant/Finance Assistant to support AP/AR with Sales, Service, and Administration. The role requires processing invoices, posting inventory, reconciling statements, and maintaining vendor files.

Ideal candidates have strong Excel skills, detail orientation, and integrity. The position is full-time and on-site, with typical weekday hours and occasional Saturday coverage. Prior dealership exposure is a plus.

Qualifications

• Minimum 2 years Accounts Payable experience required.
• Prior dealership experience preferred.
• Strong attention to detail and numerical accuracy.
• Proficiency in Microsoft Excel and Word.

Responsibilities

• Record daily financial transactions and process invoices.
• Post vehicles into inventory and verify vendor invoices.
• Reconcile vendor statements and issue payments as scheduled.
• Review expenses and monitor posting accuracy.
• Maintain office supplies and perform administrative tasks.

Skills

Accounts Payable

Excel

Word

Attention to detail

Communication skills

Problem-solving

Independent work

Education

Associate in Accounting

Tools

Excel

Accounting software

Job description

Office Assistant/Finance Assistant

Reports to: Controller

Job description

If you are looking for a motivating, fast-paced environment in which to further develop your skills, this role requires working between Sales, Service, and Administration to compile, post, and verify amounts for AP and AR. Must be able to provide excellent customer service, have effective communication, and demonstrate a high level of integrity in all situations.

Key Responsibilities

• Record daily financial transactions, process invoices, follow use tax guidelines and ensure timely payment and collection
• Post all incoming vehicles into inventory
• Process and verify vendor invoices for accuracy and proper approval
• Reconcile all vendor statements and issue payment as scheduled
• Create new vendors within the accounting system and obtain W9s. Provide Exemption Certificates to them as required
• Review monthly expenses to ensure all have been posted correctly and flag any amounts outside of the normal range
• Purchase and maintain adequate levels of office supplies
• Birthday and Work Anniversaries recognition
• Organize company events to promote workplace culture
• Identify and report concerns of misuse of company resources, policy infractions, and other potential risks or hazards
• Be point person for all mailing, shipping, equipment, building maintenance, and errands
• Open and distribute incoming mail

Other Duties

• Act as secondary for consumer loans and credit application process
• Maintain and organize paper documentation following the Document Retention Program
• Other tasks as requested

Requirements

• A minimum of 2 years Accounts Payable experience is required
• Prior dealership experience preferred
• Strong attention to detail
• Mathematical skills
• Proficiency in Microsoft Excel and Word
• Reasoning Ability and problem-solving skills
• Communication skills – both written and verbal
• Ability to ask clarifying questions when information / documentation does not follow typical transaction patterns
• Ability to work independently with little supervision
• Ability to handle repeated interruptions
• Must maintain confidentially and highest level of integrity
• The ability to sit for extended periods of time
• The ability to lift at least 20 pounds
• Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment

Work Schedule & Reporting Supervisor

This position is a full-time, non-exempt position which is supervised by the Controller. Work hours are typically Monday thru Friday from 8:00 AM to 5:00 PM with a one-hour unpaid lunch period. Saturdays as necessary with corresponding weekday off.

Benefits

• 401(k)
• 401(k) matching
• Employee discount
• Holiday Pay
• Paid time off

Physical Setting

• Office

Education

Associate in Accounting (Preferred)