Office Assistant - Design Team

LF Studios; Hazelwood (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

LifeFormations is seeking a Design Team Office Assistant to support the Design Director, VP of Engineering, and design team in our Ohio-based office. This role focuses on keeping the design department organized, ensuring equipment readiness, and handling logistics for leadership and projects.

You will track project progress, capture changes to scope, schedule, and costs, and help produce diagrams, spreadsheets, and process maps to document ongoing work and performance for leadership review.

Qualifications

• Experience using Microsoft Office and Adobe Acrobat in daily tasks.
• Experience as an office assistant supporting a design team.
• Strong organizational and communication skills.
• Ability to track project progress and document changes.

Responsibilities

• Support the Design Director, VP of Engineering, and design team.
• Ensure office has appropriate equipment to support the team.
• Provide logistic support to leadership.
• Assist in tracking project progress.
• Track changes to project scope, schedule, and costs and communicate to needed parties.
• Measure project performance with leadership oversight and report as needed.
• Assist in notetaking within internal meetings.
• Develop spreadsheets, diagrams, and process maps to document progress.
• Perform other related duties as assigned.

Skills

Office administration

Logistics support

Project tracking

Notetaking

Process mapping

Spreadsheet creation

Documentation

Tools

Microsoft Office

Adobe Acrobat

Job description

LifeFormations specializes in the design and fabrication of animatronic figures, sculpted elements, exhibits and interactive experiences. Our work can be found in leading theme parks, museums, science centers, and branded spaces all over the world.

Position Overview:

The Design Team Office Assistant is responsible for supporting the Design Director ,VP of Engineering, and design team.

Requirements:

• Experience with Microsoft Office.
• Experience with Adobe Acrobat.
• General office assistant work to help keep the design department running smoothly and efficiently.
• Ensure office has appropriate equipment to support the team.
• Provide logistic support to leadership.
• Assist in tracking projects progress.
• Keep track of changes to the project scope, project schedule, and project costs and communicate to needed parties.
• Measure project performance with leadership oversight. Report to management as needed.
• Assist in notetaking within internal meetings.
• Develop spreadsheets, diagrams, and process maps to document the project’s progress.
• Perform other related duties as assigned.