Office Assistant - Design Team

LF Studios / LifeFormations; Blue Ash (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

LifeFormations designs and fabricates animatronic figures, sculpted elements, exhibits, and interactive experiences for parks, museums, and branded spaces worldwide. The Design Team Office Assistant will support the Design Director, VP of Engineering, and the design team in Blue Ash, Ohio.

Responsibilities include coordinating logistics for leadership, tracking project progress, noting changes to scope/schedule/costs, and maintaining documentation.

Qualifications

• Proficiency in basic office software and processes.
• Ability to support multiple team members and executives.
• Excellent organizational and communication skills.

Responsibilities

• Support the Design Director, VP of Engineering, and design team.
• Provide logistics support to leadership and ensure equipment readiness.
• Assist in tracking project progress and communicating updates.
• Keep track of changes to scope, schedule, and costs; report as needed.
• Develop spreadsheets, diagrams, and process maps to document progress.
• Take notes in internal meetings and assist with follow-up actions.

Skills

Office administration

Logistics coordination

Project tracking

Note taking

Documentation

Tools

Microsoft Office

Adobe Acrobat

Job description

LifeFormations specializes in the design and fabrication of animatronic figures, sculpted elements, exhibits and interactive experiences. Our work can be found in leading theme parks, museums, science centers, and branded spaces all over the world.

Position Overview

The Design Team Office Assistant is responsible for supporting the Design Director ,VP of Engineering, and design team.

Requirements

• Experience with Microsoft Office.
• Experience with Adobe Acrobat.
• General office assistant work to help keep the design department running smoothly and efficiently.
• Ensure office has appropriate equipment to support the team.
• Provide logistic support to leadership.
• Assist in tracking projects progress.
• Keep track of changes to the project scope, project schedule, and project costs and communicate to needed parties.
• Measure project performance with leadership oversight. Report to management as needed.
• Assist in notetaking within internal meetings.
• Develop spreadsheets, diagrams, and process maps to document the project’s progress.
• Perform other related duties as assigned.