Design & Engineering Coordinator

LF Studios / LifeFormations; Blue Ash (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

LifeFormations in Ohio specializes in animatronic design and fabrication, overseeing projects from concept to delivery. The Project Coordinator supports the Design Director and VP of Engineering, ensuring projects meet quality standards, budgets, and timelines.

Leverage 2–5 years of coordination experience in a production environment, strong communication, and organizational skills to drive efficient workflows and clear stakeholder updates.

Qualifications

• Proficient with Microsoft Office tools (Word, Excel, PowerPoint).
• Skilled with Adobe Acrobat for document review and editing.
• Detail-oriented multitasker with strong communication and adaptability.
• Experience coordinating with senior management and clients to ensure deliverables meet scope and budget.
• Coordinate with departments to align project schedule and budget.
• Ensure projects are delivered on time, within scope, and within budget.
• Develop detailed project plans and document for client review and approval.
• Manage changes to scope, schedule, and costs.
• Measure progress and report to management.
• Manage client relationships and stakeholders.
• Conduct client meetings to capture requirements.
• Track performance against goals and milestones.
• Develop process diagrams and maps to document progress.
• Demonstrate leadership skills.
• Experience with Microsoft Project a plus.
• Experience with Adobe Suite a plus.

Responsibilities

• Oversee, manage and document all aspects of design projects.
• Help ensure projects exceed industry standards and deliver high quality results.
• Identify workflow efficiencies and improve communication across teams.
• Coordinate with other departments to align schedules and budgets.
• Develop project plans to monitor progress and prepare documents for client review.
• Schedule and lead client meetings; capture detailed requirements and notes.
• Track performance and report outcomes to management and stakeholders.
• Maintain client relationships and ensure satisfaction throughout the project lifecycle.

Skills

Detail-oriented

Multitasking

Communication skills

Adaptability

Project coordination

Tools

Microsoft Office

Adobe Acrobat

Microsoft Project

Adobe Suite

Job description

LifeFormations specializes in the design and fabrication of animatronic figures, sculpted elements, exhibits and interactive experiences. Our work can be found in leading theme parks, museums, science centers, and branded spaces all over the world.

Position Overview

• The Project Coordinator is responsible for supporting the Design Director and VP of Engineering in overseeing, managing, and documenting all aspects of design projects.
• This role is to ensure the assigned projects exceed all industry standards, product quality with detailed organization, in addition to helping find workflow efficiencies and improve communication.
• Experience: 2-5 years of project coordination in a production company.

Requirements

• Microsoft Office.
• Adobe Acrobat.
• A detail-oriented multitasker. Must have great communication skills and the ability to easily adapt to changing circumstances.
• Will work directly with Senior Management as well as clients to ensure deliverables fall within the applicable scope and budget.
• Coordinate with other departments to ensure all aspects of each project are compatible with the project’s schedule and budget.
• Ensure that all projects are delivered on time, within scope, and within budget.
• Develop a detailed project plan to monitor and track progress and prepare & submit all documents for client review, comment, and approval.
• Manage changes to the project scope, project schedule, and project costs.
• Measure project performance and report to management as needed.
• Manage the relationship with the client and all project stakeholders.
• Meetings with clients to take detailed notes and clarify specific requirements of each project.
• Track project performance, specifically to analyze the successful completion of short and long-term goals.
• Develop comprehensive project plans to be shared with clients as well as other departments and staff members.
• Develop spreadsheets, diagrams, and process maps to document the project’s progress.
• Use and continually develop leadership skills.
• Perform other related duties as assigned.
• Experience with Microsoft Project is a plus.
• Experience with Adobe Suite is a plus.